What are the responsibilities and job description for the Administrative Operations Coordinator position at The Larko Group?
We are seeking a highly skilled Administrative Assistant to join our dynamic financial firm based in Chicago. As a key member of our leadership office, you will provide top-notch administrative support to our senior executive, ensuring seamless communication and efficient operations.
Key Responsibilities:
- Provide administrative support including calendar management, meeting scheduling, and travel logistics.
- Prepare and organize materials for meetings, presentations, and reports.
- Manage routine correspondence and communications on behalf of the leadership office.
- Act as a liaison between the leadership office and other departments, ensuring effective communication and collaboration.
- Facilitate internal/external communication, responding to inquiries, and managing email correspondence.
- Assist in coordinating and scheduling executive team meetings and events.
- Manage special projects, research, communications, and other initiatives as assigned.
- Monitor project progress and address potential concerns.
- Manage and organize documents, files, and records for the executive office.
- Prepare proper filing and maintenance of confidential information.
- Coordinate travel arrangements, including booking flights, hotels, and ground transportation for executives and other team members as necessary.
Requirements
- Bachelor's degree preferred.
- 3-5 years of experience as an Administrative Assistant, preferably in a corporate setting.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Ability to handle multiple tasks while properly prioritizing urgent and high-impact work.
- Proficiency in MS Office (Outlook, Word, PowerPoint, and Excel), Windows, and Adobe Pro.
- Ability to maintain confidentiality and handle sensitive information with discretion.
