What are the responsibilities and job description for the Administrative Support Specialist position at The Larko Group?
We are seeking a highly skilled and organized Administrative Assistant Project Coordinator to join our dynamic team at The Larko Group.
This role offers a unique opportunity to support a C-level executive, contributing significantly to the efficiency and effectiveness of our operations.
About the Role:
- You will provide exceptional administrative support, ensuring seamless day-to-day operations and fostering strong relationships within the team.
- Your primary responsibility will be to manage calendars, schedule meetings, and coordinate travel arrangements for the executives and other team members.
- You will prepare and organize materials for meetings, presentations, and reports, and manage routine correspondence and communications on behalf of the leadership office.
- You will act as a liaison between the leadership office, other departments, and key stakeholders, ensuring effective communication and collaboration.
- You will facilitate internal/external communication, responding to inquiries, and managing email correspondence.
- You will assist in coordinating and scheduling executive team meetings and events.
- You will manage special projects, research, communications, and other initiatives as assigned. Monitor project progress and address potential concerns.
- You will manage and organize documents, files, and records for the executive office.
- You will prepare proper filing and maintenance of confidential information.
- You will coordinate travel arrangements, including booking flights, hotels, and ground transportation for the executives and other team members as necessary.
- You will support the team with special projects, research, and other initiatives as assigned.
- You will collaborate with other administrative staff to ensure seamless workflow within the executive office.
Ideal Qualifications:
- Bachelor's degree preferred.
- 3-5 years of experience as an Administrative Assistant, preferably in a corporate setting.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Ability to handle multiple tasks while properly prioritizing urgent and high-impact work.
- Proficiency in MS Office (Outlook, Word, PowerPoint, and Excel), Windows, and Adobe Pro.
- Ability to maintain confidentiality and handle sensitive information with discretion.
The Larko Group is committed to providing a positive and inclusive work environment, where our employees can grow and thrive.
