What are the responsibilities and job description for the Corporate Operations Assistant position at The Larko Group?
The Larko Group is seeking a highly skilled and organized Administrative Assistant Project Coordinator to join our team.
This role offers a unique opportunity to support a C-level executive, contributing significantly to the efficiency and effectiveness of our operations.
Key Responsibilities:
- Provide exceptional administrative support, ensuring seamless day-to-day operations and fostering strong relationships within the team.
- Manage calendars, schedule meetings, and coordinate travel arrangements for the executives and other team members.
- Prepare and organize materials for meetings, presentations, and reports.
- Manage routine correspondence and communications on behalf of the leadership office.
- Act as a liaison between the leadership office, other departments, and key stakeholders, ensuring effective communication and collaboration.
- Facilitate internal/external communication, responding to inquiries, and managing email correspondence.
- Assist in coordinating and scheduling executive team meetings and events.
- Manage special projects, research, communications, and other initiatives as assigned. Monitor project progress and address potential concerns.
- Manage and organize documents, files, and records for the executive office.
- Prepare proper filing and maintenance of confidential information.
- Coordinate travel arrangements, including booking flights, hotels, and ground transportation for the executives and other team members as necessary.
- Support the team with special projects, research, and other initiatives as assigned.
- Collaborate with other administrative staff to ensure seamless workflow within the executive office.
Ideal Experience:
- Bachelor's degree preferred.
- 3-5 years of experience as an Administrative Assistant, preferably in a corporate setting.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Ability to handle multiple tasks while properly prioritizing urgent and high-impact work.
- Proficiency in MS Office (Outlook, Word, PowerPoint, and Excel), Windows, and Adobe Pro.
- Ability to maintain confidentiality and handle sensitive information with discretion.
