What are the responsibilities and job description for the Office Administrator position at The Larko Group?
The Office Administrator is the face and heartbeat of this financial services office, overseeing day-to-day operations. This dynamic role combines administrative and general office responsibilities, requiring a professional who thrives on keeping things running smoothly.
We're looking for someone who shines while delivering exceptional customer service, always leaving a positive impression on clients, visitors, and team members. Organizational skills, dependability, and punctuality are necessary, as you'll juggle priorities and tackle tasks in a fast-paced, ever-evolving environment.
If you enjoy staying two steps ahead, turning chaos into order, and being the go-to person for keeping things on track, this role is perfect for you.
Responsibilities
- Perform administrative activities for leadership and other responsibilities for the team as needed.
- Assist with collegiate events including researching activities and venues, preparing budgets, drafting communications, and executing day-of logistics.
- E nsure overall cleanliness and appearance of the physical office space.
- Manage the meal services and coordinate all daily lunch orders.
- Manage and order inventory of all office and kitchen supplies.
- Code credit card bills monthly and FedEx invoices bi-weekly.
- Travel to the bank daily to drop off deposits for the accounting team.
- Oversee the meeting space reservation system.
- Sort and distribute mail and packages daily.
- Answer, forward, and screen all incoming telephone calls.
- Act as the first point of contact for all visitors.
- Provide excellent customer service.
Ideal Experience
- Bachelor's degree is preferred with 1 year of corporate experience.
- Exceptional ability to create a welcoming environment.
- Demonstrate the ability to carry out administrative tasks proficiently and with excellent attention to detail.
- Strong self-starter, independent, and proactive with a proven ability to operate with minimal supervision and work well in a team environment.
- Excellent written and interpersonal communication skills.
- Proficiency with Microsoft Office Suite (Word, Excel, Teams).
- Ability to contribute positively as part of a team, helping with various tasks as required.
