Executive Assistant for Real Estate Operations

Position Overview

This is a part-time role with growth potential, requiring 15-25 hours per week (with room for growth), with flexibility and occasional on-call responsibilities. This position is essential to keeping my business running smoothly, ensuring that transactions, marketing, and client relations are handled seamlessly.

This role is for someone with real estate experience who enjoys the operational and administrative side of the business without the desire to become a real estate agent. I need someone highly organized, proactive, and adaptable, who thrives in a fast-paced environment and isn’t fazed by shifting priorities.

If you’re the kind of person who loves checking things off a list, keeping everything (and everyone) on track, and taking ownership of your work, this could be a great fit.

About Lauren Jones

With nearly a decade of experience in real estate, Lauren Jones has built a reputation for expert negotiation, strategic marketing, and a deep commitment to her clients and community. Having worked in both the Maine and Manhattan markets, she brings a unique blend of big-city expertise and local market knowledge, making her a trusted advisor in residential and luxury real estate.

Born and raised in Falmouth, Lauren is not just an agent—she’s an active member of the community she serves. Whether she’s helping buyers find their dream home, guiding sellers through seamless transactions, or hosting local events that bring people together, Lauren’s approach is always client-focused, relationship-driven, and results-oriented.

Outside of real estate, Lauren is a dedicated mom, a strong advocate for ethical business practices, and a firm believer that a home is more than just a property—it’s the foundation for a great life.

About F.O. Bailey Real Estate

F.O. Bailey Real Estate is one of Maine’s most established and respected real estate firms, with a history dating back over 200 years. Known for its deep roots in the community and commitment to excellence, F.O. Bailey specializes in luxury homes, waterfront properties, commercial real estate, and unique investment opportunities across Maine.

At F.O. Bailey, real estate is more than just transactions—it’s about legacy, trust, and building long-term relationships. With a team of experienced professionals and a hands-on, personalized approach, the firm continues to set the standard for high-quality service in Maine’s real estate market.

From historic estates to modern waterfront retreats, F.O. Bailey’s reputation for expertise, integrity, and exceptional results makes it the go-to choice for buyers, sellers, and investors looking to navigate Maine’s dynamic real estate landscape.

Key ResponsibilitiesTransaction & Listing Management:

• Oversee administrative details of transactions, ensuring deadlines are met and documents are properly prepared and filed.
• Manage MLS entries, price adjustments, and listing coordination (staging, photography, marketing materials).
• Prepare, review, and submit real estate contracts, disclosures, and forms.
• Track transaction timelines and coordinate with clients, agents, lenders, and title companies.

Marketing & Client Engagement:

• Assist in creating and scheduling marketing content (social media posts, email campaigns, listing promotions).
• Maintain and update CRM/client database to track follow-ups and key dates.
• Conduct market research to track trends and opportunities.
• Coordinate client gifts, event planning, and personal touches to enhance relationships.

Administrative & Operational Support:

• Manage my schedule, ensuring meetings, calls, and appointments are streamlined.
• Monitor and organize emails, handling responses and flagging important messages.
• Maintain a digital filing system for transactions, contacts, and client information.
• Assist in preparing reports and tracking business metrics.
• Run occasional work-related errands (mailing documents, dropping off client gifts, etc.).

Qualifications & Skills

• Real estate experience required—you should be familiar with contracts, transactions, and industry software.
• Highly organized—you’re the type who doesn’t let details slip through the cracks.
• Tech-savvy—experience with MLS, DocuSign, Google Suite, Canva, CRM platforms (or quick to learn new tech).
• Marketing knowledge—basic experience with social media, email marketing, and Canva is a plus.
• Exceptional communication skills—both written and verbal, with a professional, proactive approach.
• Problem-solving mindset—you anticipate needs and take initiative.
• Flexible and adaptable—you’re comfortable with an ever-changing workday.
• Confidentiality and discretion—a must in real estate.
• Reliable transportation—valid driver’s license and car required.
• Resides in or near Greater Portland, Maine—local knowledge is helpful.

Compensation & Work Structure

• Hours: Part-time, 10-15 hours per week, with potential for growth.
• Location: Hybrid remote, based in Falmouth, ME.
• Pay: $22-$27 per hour, based on experience, with potential for bonuses.

This is a high-impact, behind-the-scenes role where your contributions will truly make a difference. If you love organization, efficiency, and working in real estate without the pressure of sales, I’d love to hear from you!

Application Instructions

Please submit your resume and a short cover letter detailing your real estate experience and why this type of support role is a good fit for you.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 15 – 20 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 4 hour shift
• Monday to Friday
• On call
• Weekends as needed

Application Question(s):

• What is your disc profile? Mandatory: Please google and complete the Tony Robbins Free Disc Assessment.

Experience:

• Real Estate Industry: 2 years (Preferred)

Work Location: In person

Salary : $20 - $25