What are the responsibilities and job description for the Law Office Manager position at The Law Offices of Brenton C. McWilliams?
Description
Join Our Team as an Office Manager : Where Innovation Meets Excellence!
Are you an organized and proactive leader who thrives in a dynamic environment? Do you have a keen eye for detail and a passion for improving business operations? At The Law Offices of Brenton C. McWilliams, we're seeking an Office Manager who embodies our core values of honesty, integrity, innovation, and a commitment to client-centric service. If you're a motivated professional eager to make a significant impact, we invite you to bring your expertise to our growing team.
As an Office Manager, you'll be at the heart of our firm, ensuring our business systems run smoothly and efficiently. Your role will be pivotal in supervising non-attorney staff, managing front-of-house functions, and optimizing our processes for maximum productivity and client satisfaction. This is an opportunity to work closely with our Owner, contributing to the strategic direction and operational excellence of our law practice.
We value a positive attitude, accountability, and a work-life balance. If you're enthusiastic, self-motivated, and eager to learn, this is the perfect role for you. Join us in our mission to provide exceptional legal services and hospitality to our clients. Apply today to be part of a team that values your contributions and supports your professional growth. We are actively hiring for this position.
This position will be based out of our office in Spanish Fort. If space allows, depending on candidate preference, we may be able to base this position out of our office in Foley. We offer Individual health insurance fully paid for by the firm. Family health insurance, dental, and vision insurance are available for purchase through our benefits provider.
Responsibilities
- Supervise Non-Attorney Staff : Oversee time off approvals, scheduling, work coverage, and ensure adherence to firm policies and procedures.
- Serve as the Utility Player : Be the utility player on the team who can jump in to fill gaps when other staff members are out of the office.
- Quality Control : Review the quality of work produced by staff, provide regular feedback, and conduct one-on-one meetings to maintain open communication and employee engagement.
- Policy and Procedure Management : Work with the Firm Administrator to develop, update, and implement written policies, procedures, checklists, templates, and scripts.
- Audits and Spot-Checks : Perform regular audits and spot-checks to ensure compliance with firm policies and the effectiveness of processes.
- Billing and Time-Keeping Oversight : Review case management systems for accuracy in time entries and documentation, and ensure timely billing and collections.
- Vendor and Inventory Management : Serve as the primary contact for maintenance, improvement, and updates of firm software applications, and manage office supplies and equipment.
- Client and Matter Workflow Management : Ensure that client matters progress smoothly through the workflow pipeline, report on case statuses, and facilitate regular case review meetings.
- Reporting and Metrics : Gather data and prepare comprehensive reports on key performance metrics for review by the Owner and Administrator.
- Training and Development : Schedule and execute training meetings and programs as directed, and assist in the onboarding process for new hires.
- Special Projects : Handle special projects assigned by the Owner / Administrator, ensuring that they are completed efficiently and effectively.
Qualifications