What are the responsibilities and job description for the Administrative Assistant/Receptionist position at The Legacy Center?
About us
The Legacy Community Foundation is a community resource and business center in Joliet, IL. We are professional, agile, and our goal is to provide opportunities to develop and gain skills for personal enhancement and advancement.
Our work environment includes:
- Modern office setting
- Uniformed work attire
- On-the-job training
Overview:
We are seeking a highly organized and detail-oriented individual to join our team as a Receptionist/Administrative Assistant. This position plays a crucial role in providing exceptional customer service and administrative support to our organization. The ideal candidate will have excellent communication skills, strong computer literacy, and the ability to multitask effectively.
Responsibilities:
- Greet and welcome visitors in a professional and friendly manner
- Answer phone calls and direct them to the appropriate person or department - Manage incoming and outgoing mail, packages, and deliveries
- Schedule appointments and maintain calendars for multiple team members
- Coordinate meetings, conferences, and events, including making arrangements for catering and audiovisual equipment
- Assist with project coordination by organizing files, documents, and other materials
- Perform general office duties such as filing, photocopying, scanning, and faxing
- Provide administrative support to various departments as needed
- Maintain inventory of office supplies and place orders when necessary
- Ensure the reception area is clean, organized, and presentable at all times
Qualifications:
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience in event planning and coordination is a plus
- Knowledge of office management procedures and basic accounting principles - Familiarity with medical office operations is an advantage
- Excellent customer service skills with the ability to handle inquiries or complaints professionally
- Proven ability to multitask and prioritize tasks in a fast-paced environment
- Attention to detail and strong organizational skills
- Ability to work independently as well as part of a team
- Exceptional verbal and written communication skills
- Strong proofreading abilities to ensure accuracy in written correspondence
- High School Diploma or GED required
We offer competitive compensation based on experience. If you are a motivated individual with a passion for providing excellent customer service and administrative support, we would love to hear from you.
Apply now to join our team as a Receptionist/Administrative Assistant!
Job Type: Full-time
Pay: $16.00 - $18.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Night shift
- Weekends as needed
People with a criminal record are encouraged to apply
Education:
- High school or equivalent (Required)
Experience:
- Administrative: 3 years (Required)
Ability to Commute:
- Joliet, IL (Required)
Work Location: In person
Salary : $16 - $18
