What are the responsibilities and job description for the The Executive Assistant position at The Legacy Real Estate Team?
The Executive Assistant (EA) plays a pivotal role in supporting the daily functions of the COO at the Legacy Real Estate Team. This position requires a proactive, organized, and service-minded professional who thrives in a fast-paced environment.
You will be relied upon to perform a variety of tasks that contribute to the success of the team and enhance the experience of our clients.
Our Core Values
We seek individuals who embody and commit to these values in their work, interactions, and service:
- Accountability
- Team Player
- Grit
- Coachable
- Honesty
What We Offer
In return, our culture provides a fun, forward-thinking, family-oriented, flexible, and service-minded environment.
“Our operational philosophies exist to provide a meaningful, personal experience for our team and our clients.”
Key Responsibilities
Administrative Support
- Manage the COO’s email accounts and phone (calls, voicemails, texts).
- Maintain and print out the COO’s daily calendar, schedule, and confirm appointments.
- Make travel arrangements.
- Prepare necessary documents for the COO’s clients.
Client & Transaction Support
- Attend client meetings (showings, inspections, appraisals, closings) when needed.
- Transfer client documents into the transaction management system.
- Assist with contract documents and listing coordination tasks.
- Prepare for client appointments (Buyer/Seller consultation books, CMAs, scheduling showings).
- Set up MLS searches for clients.
Team & Office Coordination
- Attend daily team meetings and weekly sales meetings.
- Follow up with the Transaction Coordinator (TC) on the previous day’s calendar and next steps (thank you cards, meeting scheduling, gifting program, etc.).
- Assist with the monthly marketing calendar and event planning.
- Assist TC with birthday & gifting programs.
- Perform necessary work in the CRM system.
Errands & Miscellaneous Tasks
- Run errands for the COO or team as necessary.
- Answer phones with a welcoming voice and assist callers.
- Deliver gifts to clients when needed.
- Assist other team members as needed.
- Travel when necessary (Core Team in Training).
- Assist TC with personal work, errands, and responsibilities.
Join Our Team
- If you are highly organized, detail-oriented, and passionate about supporting a dynamic real estate team, we’d love to hear from you!