Receptionist/Administrative Assistant

The Lighting Group, LLC is one of the largest independent lighting and lighting control sales agencies in the Western United States.  We represent a diverse group of lighting, transportation, sports lighting and lighting controls manufacturers.  We recognize that before and after sale, top-tier service and support is paramount to the positive outcome of projects and the success of our stakeholders.  We provide these services to manufacturers, the design community, developers, municipalities, utilities, school districts, state & local governments, contractors and distributors: sales & marketing, local and factory training, product selection assistance, product demonstration & mock-ups, quotations, design build/ design assist services and construction administration & project management. 

Visit our website for more information:  http://www.lightinggroup.com/.

We are looking for a full-time Receptionist/Administrative Assistant to join our Operations Services team.  This role is responsible for answering and routing calls that come into the front desk, welcoming and helping visitors coming into The Lighting Group as well as handling numerous assigned operational administrative tasks. 

RESPONSIBILITIES

• Answer all incoming calls that come into the front desk and successfully route to the appropriate person.
• Welcome, warmly greet and announce visitors into The Lighting Group office.
• Sort and distribute incoming mail and packages and deliver outgoing mail to the post office.
• Make travel arrangements for all staff such as airfare, hotels and rental car reservations.
• Order and maintain the office supply inventory on a weekly basis or as needed.
• Request invoices from factories and apply in order management system (Agile).
• Run regular and ad hoc reports and distribute to appropriate parties.
• Effectively handle and complete all assigned office administrative tasks and processes.
• Develop and nurture teamwork with peers to create a positive, collaborative, energized work environment.

QUALIFICATIONS AND SKILLS

• At least 2 years of office administrative experience or equivalent training. Receptionist experience preferred.
• Hands on experience with business office workflows, systems and organization structure.
• Excellent verbal communication skills as demonstrated in handling of customer calls including difficult customer situations in previous positions.
• Desire to be proactive and create a positive experience for others.
• Competency in Microsoft applications including Outlook, Word, Excel, and Teams.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance
• Bonus opportunities

Salary : $40,000 - $50,000