Executive Assistant to CEO

The Lira Group is a top-tier luxury real estate firm consistently ranking among the top 1% of agents in Middle Tennessee. We’re looking for an exceptional Executive Assistant to join our dynamic team and provide dedicated support to our visionary CEO and Founder, Gabriela Lira.

At The Lira Group, we offer much more than a job—we offer a career with unparalleled growth opportunities, a collaborative and supportive team culture, and an inspiring office environment. This is your chance to be part of a prestigious firm that is setting new standards in the real estate industry, working alongside some of the most successful agents in the country.

As the right hand to our CEO, you’ll have a front-row seat to the fast-paced world of luxury real estate while playing a key role in driving our continued success. If you are proactive, organized, and thrive in a high-energy environment, we want to hear from you!

What You'll Do:

Executive Support & Operations

• Keep the Founder well informed of upcoming commitments and responsibilities.
• Manage the CEO’s calendar, handle confidential correspondence, and organize travel arrangements, ensuring her time is spent efficiently and effectively.
• Serve as the go-to point of contact for all matters related to the CEO’s activities, ensuring smooth communication with the team, clients, and key stakeholders.
• Address any incoming issues with discretion and confidence, providing timely solutions for both urgent and confidential matters.
• Manage and maintain team drives and operational systems.
• Perform clerical duties such as filing, organizing, and mailing.
• Manage team lead calendars, schedules, and travel arrangements.
• Oversee database management.

Client & Marketing Support

• Plan and execute client appreciation events throughout the year.
• Implement and oversee the team gifting strategy.
• Assist with social media initiatives and marketing strategies to enhance brand presence in the luxury real estate market.
• Handle miscellaneous client satisfaction tasks to ensure an exceptional client experience.
• Orchestrate various networking activities, including scheduling, venue booking, event setup, and follow-up tasks.

Transaction & Listing Management

• Manage the listing lifecycle from getting a home ready for market, weekly client updates, coordinating repairs with vendors, and executing the post-close checklist.
• Maintain inventory of signs, lockboxes, staging items, and other real estate-related materials.
• Prepare closing binders and closing gifts.
• Oversee staging inventory and coordination.

Who We're Looking For:

• 1 years of administrative support experience, preferably in real estate, marketing, or professional services.
• BA/BS degree or equivalent experience preferred.
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Monday) with a strong technical aptitude.
• Excellent communication and interpersonal skills, both written and verbal.
• Highly organized with strong time management and attention to detail; thrives on accuracy and timeliness.
• Ability to multi-task in a fast-paced environment while maintaining a pleasant and professional demeanor.
• Self-motivated, proactive, and committed to confidentiality.
• Persistent and focused, with a dedication to achieving results.

Why You'll Love Working Here:

• Competitive Salary: Compensation in the range of $60-65k/year, with a generous bonus structure that rewards your contributions.
• Health Benefits: Comprehensive PPO health insurance plan through Fram Bureau.
• Paid Vacation: 2 weeks of accrued paid vacation to recharge and spend time with loved ones.
• A Culture of Growth: Ongoing opportunities for professional development and career advancement.
• An Inspiring Work Environment: A beautiful office space where you’ll work with a supportive and talented team in one of the most exciting industries.

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $60,000 - $65,000