Office Manager/Scheduling Coordinator

Job Summary
The Scheduling Coordinator plays a vital role in ensuring the smooth operation of our community by managing schedules, coordinating appointments, and facilitating communication among team members and external partners. This position requires strong organizational skills and the ability to multitask effectively in a fast-paced environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills.

Duties

• Manage and maintain management calendars for team members, ensuring all appointments and meetings are scheduled efficiently.
• Communicate with clients, vendors, and staff to coordinate schedules and resolve any scheduling conflicts.
• Cover on call for staffing shortages
• Perform clerical duties including filing, data entry, and maintaining organized records.
• Support payroll processes by ensuring accurate timekeeping for scheduled employees.
• Oversee vendor management by coordinating appointments and ensuring timely follow-ups.
• Utilize organizational skills to prioritize tasks effectively and meet deadlines.
• Assist Wellness Director and Executive Director as needed and assigned.

Qualifications

• LPN preferred, CMA or CNA required
• Proven experience in an office or clerical role with a focus on scheduling or coordination.
• Strong organizational skills with the ability to manage multiple calendars simultaneously.
• Excellent communication skills, both verbal and written, to interact effectively with various stakeholders.
• Familiarity with budgeting processes is a plus.
• Experience with payroll systems is advantageous but not required.
• Proficient in vendor management practices.
• Ability to work independently as well as part of a team in a dynamic environment.

Job Type: Part-time

Pay: $17.00 - $30.00 per hour

Expected hours: 20 – 40 per week

Schedule:

• 12 hour shift
• 8 hour shift
• Day shift
• Monday to Friday
• Night shift
• On call

Work Location: In person

Salary : $17 - $30