What are the responsibilities and job description for the Document Control Specialist position at The McCloud Group?
Company Profile
The McCloud Group (TMG) is a Program and Construction Management (CM) firm founded in 2002, specializing in the construction and renovation of educational, municipal, cultural, and residential facilities as well as detention centers, private sector financial institutions and commercial facilities. As construction consultants, TMG serves as the owner’s representative and advocate through all phases of a project and under a variety of delivery methods. Active primarily in the Northeast Region, where the company was formed, TMG spent the last 22 years building a diverse project portfolio that includes work in New Jersey, New York, Connecticut, and Pennsylvania.
Job Summary
The Document Control Specialist at The McCloud Group for the Emergency Response Program for the NYCSCA reports to the Program Manager. The individual is responsible for planning and organizing information by managing and collecting documentation and must be able to work under pressure and have exceptional problem-solving skills, as well as attention to detail. Being a great communicator and being able to work confidentially are key to this role.
Duties and Responsibilities
- Maintain document management and filing system for electronic storage and hard copies as required
- Maintain Technical Library for drawings and submittals
- Maintain and manage document retrieval/storage
- Manage and distribute project documents
- Maintain progress documents i.e., Construction Photographs and Field Reports
- Maintain Laboratory Tests and Inspection Reports
- Log and distribute RFI’s and responses
- Log and distribute Shop Drawing Submittals and responses
- Prepare back up for monthly Work Summary Report
- Record and prepare draft minutes for weekly progress meetings
- Prepare draft meeting agendas
Requirements & Skills
- Should have a minimum of (3) years’ experience as an administrative assistant or document control clerk within a construction organization; or a Technical Degree from an Accredited college and (1) year experience as an Administrative Assistant or Document Control Clerk within a construction company.
- Possess extensive working knowledge of computer software systems such as the MS Office Applications especially Excel, Word.
Job Type: Full-time
Pay: Up to $61,500.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Administrative: 3 years (Required)
Work Location: In person
Salary : $61,500
