What are the responsibilities and job description for the Personal Assistant position at The McKeever Group Inc?
Job Description
Job Description
Description :
Job Summary : The Personal Assistant will provide business and personal administrative support to the Owners of The McKeever Group, Inc.
Remote Position : Must reside in Arizona
Specific Accountabilities and Responsibilities :
Arrange travel (business and personal) and maintain records : flights, transportation, accommodations, itineraries.
Organize and prepare for meetings with Partners / Vendors as requested.
Schedule meetings / appointments and coordinate calendars (business and personal).
Provide a weekly project report
Make restaurant and catering reservations.
Do shopping and errands as requested.
Event Planning : Executive Retreat, Manager Retreat, and company parties.
Buy gifts, send holiday cards, etc.
Coordinate with vendors and contractors for AZ home projects, repairs, and services. Keep owners updated on progress.
Ensure the routine maintenance of homes and vehicles.
Oversee condos in Concord, NC, Tooele, Utah and Park City, Utah. Oversee maintenance, repairs, services, and calendar of each.
Manage Park City condo rentals through rental agency.
Create expense reports.
Perform minor personal accounting duties.
Maintain various records and documents.
Requirements :
Knowledge and Skills :
Must have a high school diploma.
3 years of Personal assistant experience preferred.
Strong computer skills including proficiency in Microsoft Office.
Resourceful mindset and strong attention to detail, accuracy, and organization.
Outstanding ability to interact well with customers, vendors and fellow employees.
Excellent written and verbal communication skills.
Ability to prioritize tasks in the most productive and / or appropriate manner.
Must be able to make quick, sound decisions based on facts.
Demonstrate outstanding customer service and problem-solving skills.
Ability to utilize creative thinking in all situations.
Ensure 100% team compliance to all policies, procedures, and processes.
Expectations :
Some travel will be required.
Perform all assignments and responsibilities accurately and on time.
Keep all financial and employee information confidential.
Must maintain ethical conduct and show no favoritism.
Able to handle and work effectively during difficult and stressful situations with a high degree of professionalism.
Maintain accurate and organized records.
Adhere to all company policies and procedures.
Professionally represent the company in community and industry organizations and events.
Use proper and professional language in the workplace, when interfacing with guests or potential clients and when representing the company in an official capacity.
Must be able to make quick, sound decisions that match The McKeever Group’s values and standards.
Show respect for others and maintain a positive attitude.
Must have a current valid driver’s license, clean driving record, pass a background check and drug screening.
Physical Demands :
May be required to work long hours and be available when needed or as business requires (including holidays, nights, and weekends).
Moderate levels of stress may be associated with this position.
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