What are the responsibilities and job description for the Administrative Assistant I position at The Metropolitan Water District of Southern California?
The Administrative Assistant I position on the Business Management Team in the Finance & Administration Group will provide a wide range of entry-level administrative support for the Office of the Finance & Administration Group Manager, and the sections, units, and teams within the Group.As an Administrative Assistant I on the Business Management Team you will work on a wide variety of administrative tasks. This position supports Finance and Administrative Services Management and the other teams/units/sections throughout the Group.
Your responsibilities will range from calendar management and scheduling; proofreading and formatting; creating and organizing basic spreadsheets; timekeeping; updating and maintaining records; ordering office supplies; assist with Mail Services and MWD’s Rideshare Program in addition to other administrative work. You'll be trained to assist with contract administration support including creating and processing invoices.In addition to your exceptional customer services skills, your ability to be successful in this role is dependent on your attention to detail, teamwork, willingness to learn, time management, organizational skills, administrative skills, and your ability to communicate and interact with others effectively.
This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification / job.
Schedule: 44/36, Monday through Friday /Every other Friday off. Monday through Thursday 9 hours per day, 8 hours per day every other Friday. Start times are no earlier than 6 am and end times are no later than 6 pm.
Hybrid: Metropolitan’s current practice in this position is a hybrid work schedule. This typically includes two days a week in person and the other days remote. This is subject to change dependent on organizational needs. In addition, a telework policy is scheduled for negotiations and once completed and implemented, will provide final direction on the hybrid schedule.
To view the full job description click here: Administrative Assistant I
EMPLOYMENT STANDARDS MINIMUM QUALIFICATIONSEducation and Experience: A high school diploma or high school certificate of equivalency and five years of relevant experience; or Associate’s Degree from an accredited college or university in a related field and three years of relevant experience; or Bachelor’s Degree from an accredited college or university in a related field and one year of relevant experience; or two years in a MWD Administrative Assistant I classification.
Relevant Experience is defined as: administrative work experience
CERTIFICATIONS, LICENSES, AND REGISTRATION REQUIREMENTSLicense(s): Valid California Class C Driver’s License or equivalent (required at time of application) that allows you to drive during your employment.
Benefits:• Competitive compensation• Excellent medical, dental, life, vision plans.• Deferred compensation in the form of a 401(k) plan (with matching contribution) and a 457 plan.• Retirement benefits under the California Public Employees' Retirement System• Tuition reimbursement• Training and advancement opportunities• Excellent working environment• Public transportation reimbursements
• Hub of public transportation: rail, subway, buses, and taxis
• On-site fitness center
For more information on MWD benefits, please use the following link: Benefits Regular Full Time Employee (Represented)
ABOUT MWD
The Metropolitan Water District of Southern California is a state-established cooperative that, along with its 26 cities and retail suppliers, provides water for 19 million people in six counties. The district imports water from the Colorado River and Northern California to supplement local supplies, and helps its members to develop increased water conservation, recycling, storage and other resource-management programs.
The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities, who need a reasonable accommodation during the application or selection process, please call (213) 217-7738 or email: jobs@mwdh2o.com.
Metropolitan is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran, or any other protected characteristic(s).
Application Filing Period: Closes at 4:30 pm PST on the date stated in the job announcement. However it may close prior to the filing end date if sufficient applications have been received. If sufficient applications have not been received, then the filing period end date may be extended.
Qualifying Experience: Your resume must at a minimum include the month and year you began and ended employment, name of the organization, your title, and a brief description of your experience. If your employment was part-time, make sure you identify it on your resume next to the month/year.
Sponsorship: Applicants for employment with The Metropolitan Water District of Southern California must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States (i.e., H1-B or other employment-based immigration case).
