Personal Executive Assistant

Position Summary:
We are seeking a proactive, highly organized Personal / Executive Assistant to support the dynamic needs of our fast-paced and rapidly growing organization. This role requires exceptional judgment, superior communication skills, and the ability to manage complex tasks with discretion and efficiency. You’ll work independently to manage projects from start to finish, handle sensitive information with the utmost confidentiality, and provide critical support across both personal and executive-level responsibilities.

This position is ideal for a driven, detail-oriented professional with a passion for supporting leadership and contributing to the overall success of the organization. You will be expected to utilize a wide range of software tools to prepare, analyze, and present business information that informs high-level decisions.

Key Responsibilities:

• Coordinate and manage multiple projects with shifting priorities to support business growth.
• Prepare professional memos, reports, spreadsheets, and presentations, gathering and analyzing data from various sources.
• Manage and prioritize communications, including email, mail, and other correspondence.
• Collaborate with team members and department heads to gather information and align on strategic initiatives.
• Design and maintain databases to track key business metrics.
• Conduct research to support business decisions and strategy.
• Schedule and document meetings, ensuring accountability and timely follow-up.
• Maintain the highest level of confidentiality and professionalism in all matters.
• Provide personal assistance to executives, including managing travel arrangements, scheduling, bill payments, and errands.
• Utilize QuickBooks for basic financial tracking and reconciliations.
• Maintain shared calendars (Google and Microsoft Teams), and assist with general tech-savviness and troubleshooting needs.

Qualifications:

• Bachelor’s degree preferred.
• Minimum of 5 years' experience in a high-level administrative or executive support role.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Publisher, Access).
• Skilled in Excel with the ability to build and manage complex spreadsheets.
• Experience with QuickBooks, Google Calendars, and Microsoft Teams.
• Familiarity with graphic design tools is a plus.

Necessary Attributes:

• Highly organized and efficient with excellent time management skills.
• Meticulous attention to detail with consistent follow-through.
• Exceptional verbal, written, and interpersonal communication skills.
• Capable of handling confidential information with integrity and discretion.
• Professional, polished demeanor with a service-minded attitude.
• Self-motivated and able to work independently under minimal supervision.
• Strong work ethic and accountability with a commitment to excellence.
• Team-oriented with a passion for contributing to collaborative success.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person