Executive Liaison Officer, EA to CEO

The Midtown Group, multi-award-winning staffing and recruitment agency is seeking a Sr. Executive Assistant/Liaison Officer to provide administrative support to our executive team. The ideal candidate will be detail-oriented, possess excellent communication skills, and demonstrate the ability to manage multiple priorities in a fast-paced environment. This role requires discretion, professionalism, and a high level of initiative to ensure the efficiency and effectiveness of executive operations.

Key Responsibilities:

• Provide comprehensive administrative support to multiple executives, including calendar management, scheduling, and travel coordination.
• Manage and prioritize incoming emails, calls, and correspondence, responding or delegating as appropriate.
• Prepare and edit reports, presentations, and other documents for executive review.
• Coordinate and schedule meetings, ensuring agendas, materials, and logistics are prepared in advance.
• Act as a liaison between the executive team and internal/external stakeholders, maintaining professionalism and confidentiality.
• Assist with project coordination, tracking deadlines, and ensuring follow-ups are completed.
• Handle expense reporting, invoice processing, and budget tracking as needed.
• Support HR functions such as onboarding new team members and organizing team events.
• Conduct research and compile data to support executive decision-making.
• Perform other administrative and operational duties as assigned.

Qualifications & Skills:

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• 3 years of experience in an executive assistant or similar administrative role.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Zoom, Teams, Slack, etc.).
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to work independently and take initiative while remaining a collaborative team player.
• Experience in a fast-paced corporate environment is a plus.

Work Environment & Benefits:

• Requires on-site work; hybrid or remote options are not available.
• Competitive salary and benefits package.
• Opportunity for professional growth and development.
• Dynamic and collaborative work environment.

If you are a motivated and resourceful professional with a passion for supporting high-level executives, we encourage you to apply.