Philanthropic Advisor Associate, Tiers 1-3

Position Description 

Title: Philanthropic Advisor Associate, Tier 1-3

Hours: Full-Time

Classification: Non-Exempt

Created On: 1/19.2025

Department: Philanthropic Services

Location: Minneapolis/Hybrid

Reports to:  Manager of Engagement

 Pay Range: $27-$37 per hour

Organizational Overview:

The Minneapolis Foundation drives collective action to realize strong, vibrant communities. The Foundation cultivates generosity by taking action on the greatest civic, social, and economic needs—partnering with nonprofits, facilitating grantmaking, driving research and advocacy, and providing services to donors seeking to make a difference in their communities.

Our Approach to Talent & Culture:

We strive to employ a team -especially leaders- who are culturally competent and reflect the makeup of the communities we serve. Overall, we cultivate a culture that is aligned with our core values. Our goal of fostering a culture of collaboration, excellence, and respect while ensuring accountability among all members of our organization is reflected in our talent acquisition and management strategies.

Position Overview                                                                               

The Philanthropic Advisor Associate, Tiers 1-3 will actively work with experienced Philanthropic Advisors to help 500 existing donors in directing grants to nonprofit organizations and making impactful contributions. 

The ideal candidate is a proactive and customer-focused professional with strong communication and relationship-building skills. They excel at managing administrative tasks while ensuring seamless interactions with donors, stakeholders, and team members. Detail-oriented and highly organized, they demonstrate a self-starter mindset with a commitment to efficiency and exceptional service.

 Principal Duties and Responsibilities:

80%

Partner with Philanthropic Advisors to deliver high-quality donor experiences by:

• Supporting the Philanthropic Advisors in the development of engagement plans and activities for engaging a diverse portfolio of 500 donors to achieve philanthropic goals and community impact.
• Responding to routine donor inquiries and requests related to fund administration, grantmaking, and donor portal access.
• Facilitating reports, queries, and mailings related to meetings, events, and engagement opportunities. Generate mailing lists/mail merges for mass mailings.
• Anticipating donor needs and preparing for donor meetings, producing meeting minutes and follow up as requested
• Assisting with regular data review and cleanup to maintain overall data integrity
• Educating, informing, and communicating with donors about Minneapolis Foundation initiatives.
• Assisting with coordination and administrative activities for donor events, meetings, and special projects.
• Assisting in event organization and strategic initiatives.
• Managing administration and data entry related to fund records,

including maintaining fund files via electronic document management systems.

• Operating with continuous improvement mindset, identifying areas for increasing donor engagement, process/product standardization/streamlining and work with key individuals from all departments to ensure integration of all functions as necessary.
• Maintaining knowledge of advised grant administration best practices.
• Remaining aware of charitable options and trends in the field of philanthropy and the implications for the Minneapolis Foundation and its donors.

Essential

20%

Additional Responsibilities

• Act as project support for Philanthropic Services Team.
• Document all external interactions in the enterprise database and analyze data to identify trends and opportunities to deepen engagement and drive community impact.
• Maintain up-to-date knowledge of TMF’s programs and priorities.
• Perform other duties as assigned.

Essential

Qualifications for Success:

• Two to four years of relevant professional experience, preferably in donor relations, communications, or content roles.
• Strong customer service and organizational skills with the ability to responsibly handle sensitive and confidential information.
• Demonstrated ability to prioritize work and execute with accuracy to meet deadlines in a fast-paced environment and ability to adjust to changing and/or tight deadlines.
• Strong business technology skills, including the ability to operate business machines and adeptness with a number of computer software applications including MS Office products and Salesforce (CRM).
• Effective communication skills, both verbal and written, to convey information clearly and effectively.
• Practiced ability to develop and maintain positive interpersonal relationships.
• Work successfully with diverse individuals with a variety of work and communication styles, both internally and externally.
• A commitment and ability to demonstrate the values of the Minneapolis Foundation: equity is a responsibility, change is personal, internal mirrors external, proximity is necessary, civic participation is powerful and hope is essential. 

Working Conditions

Most of the work in this position is performed in a general office setting and the successful candidate must be able to work at a PC for extended periods of time. We are a hybrid organization typically working 2 days a week in the office.

Encouragement Statement                                                                                             

At The Minneapolis Foundation, we believe that diverse experiences and perspectives are crucial to our success. We understand that not every candidate will meet every single qualification listed in the job description, and that is perfectly okay. We encourage you to apply if you’re excited about the opportunity and feel you can bring valuable skills and experiences to the role.

We value potential and a willingness to learn just as much as formal qualifications. If you’re passionate about Non-Profits or this specific role and believe you can contribute to our team’s success, we want to hear from you. Don’t hesitate to apply and share how your unique background and abilities align with our needs. Join us in creating an inclusive and dynamic workplace where everyone’s talents are recognized and appreciated.

The Minneapolis Foundation is an Equal Opportunity Employer