Accounts Payable Associate

Property Management group based in Manhattan is looking for a highly skilled, experienced, and motivated Accounts Payable Specialist for the timely and accurate handling and management of vendor invoices and payments.

The successful candidate must have a successful record of extensive bookkeeping and administrative knowledge. Organization skills and excellent customer, vendor and management coordination are a must to succeed in this high-visibility role.

Core Responsibilities

• Assign new vendor accounts and collect W-9 forms
• Efficiently process all invoices via Yardi PayScan and Yardi 7s, manage utility bills
• Respond to payment inquiries from vendors
• Process union weekly & monthly invoices and book manual checks
• Create report with a list of invoices to pay weekly
• Processing check run in the system and compiling it for signatures
• Record ACH and wire activities in Yardi with manual checks
• Responsible for accounts payable processing on daily basis
• Researched & resolved all payment discrepancies
• Assisted in year-end closings and 1099’s form preparation
• Worked closely with Accounts Receivable, Accounting & Building Operation Departments
• Assisted with processing of administrative expenses such as corporate credit cards, entity reimbursements and more
• Perform bank reconciliation on assigned accounts
• Reconcile, process, and create as needed, purchase orders for residential teams
• Assist Property Management and Operations teams with tenant/vendor issues as they arise.
• Perform other duties and assisted with other projects as needed

Position Requirements

• Bachelor’s degree, preferably in accounting/finance
• Extensive knowledge of the AP workflow processes
• 2 years of experience in an accounting role
• Proficiency working with Yardi software and Paysan required.
• Experience with tax credit residential properties is a plus
• Proficient working knowledge of MS Excel
• Strong communication and problem-solving skills