Law Firm Book keeper

Small personal injury firm in downtown Buffalo looking for a candidate experienced with Quickbooks and paying invoices. Experience processing settlements is desired but not required. Full-time in the office with flexible arrangements.

Job Overview

We are seeking an experienced Bookkeeper to join our law firm’s accounting team. The ideal candidate will have extensive experience with QuickBooks, invoicing, and legal billing processes. You will be responsible for managing day-to-day financial operations, maintaining accurate accounting records, and supporting the firm’s financial management. The role involves preparing financial statements, managing accounts payable and receivable, and ensuring compliance with legal billing practices.

Key Responsibilities

• Accounting & Financial Management:
• Utilize QuickBooks (Online/Desktop) to process daily transactions, including client billings, expense entries, and payroll processing.
• Reconcile bank accounts and credit card statements on a monthly basis.
• Maintain accurate and up-to-date records of the firm’s financial transactions.
• Invoicing & Legal Billing:
• Prepare and send client invoices, ensuring accuracy in billing for legal services, hourly rates, expenses, and disbursements.
• Monitor outstanding invoices and follow up on overdue payments in a professional manner.
• Assist in maintaining accurate records of billable hours, adjusting entries, and ensuring compliance with billing policies.
• Manage client trust accounts (IOLTA), ensuring funds are disbursed according to legal and firm policies.
• Accounts Payable & Receivable:
• Process accounts payable, ensuring timely and accurate payments to vendors and service providers.
• Track accounts receivable and resolve payment discrepancies in a prompt manner.
• Provide regular reports on aging accounts and overdue payments, working with management to resolve issues.
  
  

Qualifications

• Proven experience as a Bookkeeper, preferably in a law firm or professional services environment.
• Proficient in QuickBooks (Desktop and/or Online) and other accounting software.
• Solid understanding of legal billing practices and invoicing procedures.
• Experience with managing trust accounts (IOLTA) and understanding legal compliance requirements.
• Strong knowledge of accounts payable and receivable processes.
• Ability to handle multiple tasks with high attention to detail and accuracy.
• Excellent communication skills, both written and verbal.
• Strong organizational and time management abilities.
  
  

Education & Certification

• Associate's degree in Accounting, Finance, or a related field (Bachelor's degree preferred).
• QuickBooks Certified User (preferred).
• Additional accounting certifications or experience in legal billing and trust accounting is a plus.
  
  

Additional Skills

• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with payroll processing systems is a plus.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and the ability to maintain confidentiality.
  
  

401k offered with matching to a certain percentage. Single medical coverage paid for also. We pay for parking in a ramp right across the street from our office. Starbucks runs and firm lunch at least once per week! We have grown from five employees one year ago to fifteen employees now. We are seeking an A-player who wants to grow with us.

If you’re an experienced bookkeeper with a passion for working in a legal environment and possess expertise in QuickBooks and invoicing, we encourage you to apply. Join our dynamic team and contribute to the financial success of our firm.