Office Coordinator

Reports To: Deputy Director

Travel Requirements:10%

Working Schedule:

• Day shifts
• Monday through Friday
• Weekends

Job Summary: The Office Coordinator at The Moore Wright Group plays a crucial role in managing administrative tasks, supporting office operations, and providing support to employees. This position requires a detail-oriented individual with excellent organizational and communication skills.

Duties/ Responsibilities:

• Administrative Support:
  • Manage and coordinate administrative procedures and systems, including filing, records management, and document preparation.
  • Handle incoming and outgoing correspondence, including emails, mails, and packages.
  • Prepare reports, presentations, and documents as requested.
  • Serves as backup to executive assistant when needed.
    
• Office Operations Coordination:
  • Maintain office efficiency by planning and implementing office systems and equipment procurement.
  • Support maintenance activities, including supplies inventory, and liaising with vendors.
    • Collaborate with security coordinator on device inventory and maintenance
    • Collaborate with facilities and maintenance at all TMWG locations to ensure maintenance and upkeep of space of all locations and properties (Main, Connection Center, Commercial Kitchen, Motel, etc.)
  • Support efforts to ensure compliance with company policies and procedures, including health and safety regulations.
  • Develop and maintain relationships with external stakeholders, such as suppliers, clients, and service providers.

• Communication and Coordination:
  • Serve as a point of contact for internal and external communications, including phone calls, emails, and inquiries.
  • When needed, at the guidance of the deputy director, coordinate with different departments to ensure smooth collaboration and information flow.
  • Serve as primary manager for the website and social media accounts.
    
    

Required Skills/ Abilities:

• Proven experience as an office coordinator or in a similar administrative role.
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• Proficiency in MS Office Suite or Google Suites, and office management software.
• Knowledge of basic accounting principles.
• Ability to handle confidential information with discretion.
• Attention to detail and problem-solving skills.
• Bilingual in Spanish a plus.

Education and Experience:

• Associates/College degree; BS/BA in business administration or relevant field is a plus. A combination of education and experience will be considered.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.