Assistant Director of Private Events

About The Moore

The Moore is a landmark destination in the Miami Design District, comprised of a private members club, hotel and a collection of restaurants, retail, exhibition, event and office space. Housed in the District’s circa-1922 Moore building, the reimagined, nearly 90,000-square-foot space integrates two, four-story structures located at the intersection of NE 40th Street and NE 2nd Avenue, and includes Elastika, the site-specific commission created by the late artist and architect Zaha Hadid for the inaugural Design Miami/ exhibition in 2005.

The Moore’s core programming extends throughout the building’s four floors: The first floor is anchored by a public, all-day dining concept. The second floor will house The Club at The Moore, a private members-only destination inclusive of a restaurant, multiple bars, lounges and private dining and event spaces. Located on the third floor, The Workplace at The Moore offers leasable private offices, dedicated desks and limited communal workplace access. The Hotel at The Moore is located on the building’s fourth floor and offers 15 hotel suites that are available for member and non-member bookings. Additionally, the fourth floor is home to The Gallery at The Moore, a 4,500-square foot private exhibition and event space that overlooks the building’s iconic Elastika atrium.

The redevelopment of The Moore is led by boutique hospitality firm and operator, WoodHouse. Founded by entrepreneur Brady Wood, WoodHouse creates, owns and operates experiential concepts, ranging from private clubs, restaurants and hotels to live music and entertainment venues.

Elastika: 

Elastika is a contemporary restaurant anchoring the first floor of the landmark Moore building in the heart of Miami Design District. Led by Executive Chef Joe Anthony, Elastika offers a global approach to modern American cuisine.

Inspired by Miami’s international community and The Moore’s century-long legacy of art, design and culture, Elastika acts as a culinary canvas, where eclectic dishes and soulful cooking come to life in an approachable environment.

Elastika is located at 191 NE 40th Street, Miami, FL, 33137. For reservations and to learn more visit www.elastikamiami.com and follow @elastikamiami on Instagram, or contact us at info@elastikamiami.com and at 305.209.3100.

Job Summary: The Moore Assistant Director of Private Events is responsible for planning, organizing, and executing private events. This role involves coordinating with clients, vendors, and internal teams to ensure events meet or exceed expectations while staying within budget and timeline constraints.

Responsibilities:

• Collaborate with clients to understand their event requirements, preferences, and budget.
• Develop event concepts, themes, and timelines based on client needs.
• Coordinate with internal teams (e.g., catering, facilities, audiovisual) to ensure all aspects of the event are well-planned and executed.
• Assist Director of Private Events with event proposals, including cost estimates, menus, and event layouts.
• Serve as the main point of contact for clients throughout the event planning process.
• Communicate effectively to address client questions, concerns, and requests promptly.
• Build strong relationships with clients to foster long-term partnerships and repeat business.
• Source and negotiate contracts with external vendors (e.g., florists, entertainers, decorators).
• Coordinate vendor logistics, including setup, teardown, and payments.
• Assist with developing and manage event budgets, ensuring costs align with client expectations and company profitability goals.
• Oversee all aspects of event setup, including decor, seating arrangements, audiovisual equipment, and signage.
• Supervise event staff (e.g., servers, ushers, security) to ensure smooth operations during the event.
• Resolve any issues or emergencies that may arise during events, maintaining a high level of professionalism and customer service.
• Conduct post-event evaluations to gather feedback from clients, attendees, and internal stakeholders.

Qualifications:

• Bachelor's degree in Hospitality Management, Event Planning, Business Administration, or related field.
• Proficiency in event planning software/tools and Microsoft Office Suite. Tripleseat experience a plus

• Proven experience in event planning and management, preferably in a private events or hospitality setting.
• Strong organizational and multitasking skills, with the ability to manage multiple events simultaneously.
• Excellent communication, negotiation, and client relationship management skills.
• Proficiency in event planning software/tools and Microsoft Office Suite.
• Budget management experience and attention to detail.
• Creative problem-solving abilities and a customer-focused mindset.
• Ability to work flexible hours, including evenings, weekends, and holidays, as required by event schedules.