What are the responsibilities and job description for the Private Events Coordinator position at The Moore?
Job Details
Description
About The Moore
The Moore is a landmark destination in the Miami Design District, comprised of a private members club, hotel and a collection of restaurants, retail, exhibition, event and office space. Housed in the District’s circa-1922 Moore building, the reimagined, nearly 90,000-square-foot space integrates two, four-story structures located at the intersection of NE 40th Street and NE 2nd Avenue, and includes Elastika, the site-specific commission created by the late artist and architect Zaha Hadid for the inaugural Design Miami/ exhibition in 2005.
The redevelopment of The Moore is led by boutique hospitality firm and operator, WoodHouse. Founded by entrepreneur Brady Wood, WoodHouse creates, owns and operates experiential concepts, ranging from private clubs, restaurants and hotels to live music and entertainment venues.
Position
The Private Events Coordinator plays a pivotal role in curating and executing exceptional and exclusive events that cater to our discerning clientele.
Responsibilities:
· Collaborate with the Events Director to conceptualize and plan a diverse range of high-end events, including but not limited to cocktail receptions, galas, networking sessions, themed parties, and cultural gatherings.
· Assist in the end-to-end event management process, from initial ideation and budgeting to event logistics, vendor coordination, and post-event evaluations.
· Oversee the execution of events, ensuring that every detail is flawlessly executed to deliver exceptional member experiences.
· Foster strong relationships with club members, understanding their preferences, needs, and expectations to create events that resonate with their tastes.
· Provide personalized event recommendations and tailor experiences to meet individual member requests, ensuring their satisfaction and loyalty.
Vendor and Partner Management:
· Collaborate with external vendors, suppliers, and partners to secure the necessary resources for events, negotiating contracts and ensuring the highest quality of service.
· Maintain a roster of trusted vendors and seek new partnerships to enhance the club's event offerings.
· Work closely with cross-functional teams, including marketing, culinary, operations, and membership, to ensure effective communication and coordination for successful events.
· Delegate tasks and responsibilities to event staff, ensuring everyone understands their roles and contributes to a cohesive team effort.
· Assist in developing event budgets and monitor expenditures throughout the planning and execution phases, ensuring adherence to financial targets.
Qualifications
Required Skills/Qualifications:
- Proven track record of delivering exceptional guest experiences and leading a team to achieve excellence.
- Strong organizational and communication skills, with the ability to handle multiple tasks and prioritize effectively.
- Excellent problem-solving and decision-making abilities, remaining calm and composed in high-pressure situations.
- Flexibility to work evenings, weekend, and holidays as required in a dynamic restaurant environment.
Physical Requirements:
- Ability to handle objects, grasp, turn, and hold items with hands.
- Capability to work on your feet for extended periods, totaling at least 8 hours.
- Fast-paced movements required to navigate various areas within the club.
- Capacity to lift, pull, carry, or move objects weighing at least 40 pounds.
- Occasional kneeling, bending, crouching, and climbing as necessary.
Benefits
We offer a highly competitive salary and benefits package.
-Medical
-Dental
-Vision
-Life insurance
-Hospital Indemnity
-Free meals
-Parking discount
Why work with us
This is a chance to be part of a community that doesn't just follow trends — it sets them. The Moore is a place where your ideas and contributions will be celebrated. By joining us, you'll be stepping into an environment that nurtures personal growth and celebrates individuality
