What are the responsibilities and job description for the Administrative Assistant II position at The Mount Sinai Hospital?
Details
Client Name
The Mount Sinai Hospital
Job Type
Travel
Offering
Non-Clinical
Profession
Non-Clinical
Specialty
Admin Assistant
Job ID
31045052
Job Title
Administrative Assistant II
Weekly Pay
474.89
Shift Details
Shift
Mid - 8x3 - 03PM
Scheduled Hours
Job Order Details
Start Date
04 / 07 / 2025
End Date
07 / 05 / 2025
Duration
13 Week(s)
Job Description
Job Title : Administrative Assistant II
Job Specialty : Dermatopathology
Job Duration : 13 Months
Shift : Monday-Friday 8 : 00 AM - 5 : 00 PM
Guaranteed Hours : 37.50
Experience : 4 years related administrative or business experience
License : N / A
Certifications : N / A
Must-Have : Proficient in MS Office Suite (Intermediate level), Excellent Organizational Skills
Job Description :
- Researches, locates, and compiles information for reports.
- Assembles and categorizes figures for computation and calculations.
- Prepares statistical reports.
- Prepares and monitors budgets and grant allocations, maintaining accruals.
- Prepares documents required to maintain balanced accounts for review and approval.
- Maintains departmental employee files and ensures compliance with regulatory standards.
- Initiates and follows through on human resources and payroll transactions.
- Generates weekly payroll submission and maintains liaison with human resources and payroll to resolve issues.
- Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings, and visiting professorships.
- Assists in the development and coordination of informational packets for participants.
- Transcribes and distributes minutes.
- Investigates, evaluates, and resolves typical administrative or operational problems or situations affecting the work unit.
- Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations, and pertinent information are included.
- Ensures adequate restock of supplies for the department and takes inventory or examines merchandise to identify items to be reordered or replenished.
- Requisitions merchandise from supplier and collaborates with purchasing to secure the best pricing for equipment and supplies.
- Tracks the expiration of vendors' contracts and renews them as needed.
- Serves as a liaison with other departments or external parties to complete projects or assignments.
- May participate in the completion of grant applications, special projects, and survey preparations.
- May make travel arrangements and accommodations, and prepare travel reimbursements and expense reports.
- May screen and prioritize incoming mail for needed action and follow up, responding where appropriate.
- May screen telephone calls, answer inquiries, or direct callers to the appropriate individuals.
- May screen and schedule patient appointments and referrals, and keep records of patient billing for submission.
- Performs other related duties.
Skills required :
Education : Associate's degree or equivalent combination of experience (Bachelor's preferred).
Languages : English - Read, Write, Speak
Client Details
Address
1468 Madison Ave
City
New York City
State
Zip Code
10029
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