What are the responsibilities and job description for the Administrative Assistant III - Collegiate position at The Navigators?
The Administrative Assistant shall serve The Navigators and fulfill the responsibilities listed below in the spirit of The Navigators calling, values and purpose: To advance the Gospel of Jesus and His kingdom into the nations through spiritual generations of laborers living and discipling among the lost.
This position will perform a variety of highly responsible, confidential and complex administrative duties. This position requires analysis, research, initiative, independent judgment, and exceptional professional discretion with access and administration of confidential information. This position will require the ability to work independently without much supervision.
Essential Functions
Administrative Support– 95%
Spiritual: Belief in and adherence to the Statement of Faith and Mission of The Navigators.
Experience: At least five years of experience in administrative support, preferably at the executive level.
Technical Knowledge & Skills: Microsoft Office proficiency. Willingness to learn other software. Project management experience preferred.
Communication & Leadership: Excellent verbal communication skills, strong writing and editing skills applicable to both oral and written communication (i.e. writing/completion to final copy from notes, editing, proofreading, spelling and grammar). Excellent interpersonal skills including to create understanding and build strong working relationships required. Ability to take initiative and anticipate the Mission Director’s needs on both a daily basis and for events/meeting requirements.
Education: Bachelor's degree in Business, or related field, or equivalent combination of education and experience required.
Compensation Range: $17.00-24.00/hour
Benefits: High-Deductible Health Plan: Medical, Dental, Vision, HSA, FSA, Life Insurance, Disability, EAP, 401a and 403b retirement options. Up to 15 paid holidays per year, accumulating PTO (vacation, sick, personal). For detailed information, visit navbenefits.org.
The Navigators is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. The Navigators does not discriminate based on race, color, national origin, sex, age, disability, veteran status, or any other status protected by law or regulation.
This position will perform a variety of highly responsible, confidential and complex administrative duties. This position requires analysis, research, initiative, independent judgment, and exceptional professional discretion with access and administration of confidential information. This position will require the ability to work independently without much supervision.
Essential Functions
Administrative Support– 95%
- Support administrative needs of the Collegiate Chief of Staff, to include, but not limited to, managing email and other correspondence, schedules, travel and logistics, preparing meeting agendas and materials, maintaining tasks lists, projects and daily to-do items.
- Work closely with Collegiate Operations Manager and other Administrative Assistants to prioritize tasks and support one another in completing projects as assigned.
- Support Collegiate Divisional Directors as requested, on a variety of administrative requests.
- Coordinate, manage, prioritize, and track multiple short and long-term projects.
- Possess high attention to detail.
- Maintain systematic and regularly accessible files (electronic and paper).
- Liaise with Mission, City, and Network leaders and necessary support ministry departments to complete assigned projects.
- Track and acknowledge direct report birthdates, anniversaries, and special events.
- Assist in event planning for Collegiate Office and larger Collegiate Leadership gatherings.
- Occasional travel to national meetings as requested and able.
- Participate in Navigators’ on-site learning and development events, Cultural Development and Diversity trainings, or other non-Navigator developmental events as appropriate.
- Participate in annual processes, such as the organizational Plan and Progress Review (PPR), Engagement Survey, Reaffirmation of the Navigators Code of Conduct, Calling-Core Values-Vision, Statement of Faith, Driver’s Authorization, and other releases as required.
- Submit time worked on a weekly basis through the Workday Time Tracking system.
- Submit expense reports by 15th of each month.
- Other job-related duties as assigned.
Spiritual: Belief in and adherence to the Statement of Faith and Mission of The Navigators.
Experience: At least five years of experience in administrative support, preferably at the executive level.
Technical Knowledge & Skills: Microsoft Office proficiency. Willingness to learn other software. Project management experience preferred.
Communication & Leadership: Excellent verbal communication skills, strong writing and editing skills applicable to both oral and written communication (i.e. writing/completion to final copy from notes, editing, proofreading, spelling and grammar). Excellent interpersonal skills including to create understanding and build strong working relationships required. Ability to take initiative and anticipate the Mission Director’s needs on both a daily basis and for events/meeting requirements.
Education: Bachelor's degree in Business, or related field, or equivalent combination of education and experience required.
Compensation Range: $17.00-24.00/hour
Benefits: High-Deductible Health Plan: Medical, Dental, Vision, HSA, FSA, Life Insurance, Disability, EAP, 401a and 403b retirement options. Up to 15 paid holidays per year, accumulating PTO (vacation, sick, personal). For detailed information, visit navbenefits.org.
The Navigators is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. The Navigators does not discriminate based on race, color, national origin, sex, age, disability, veteran status, or any other status protected by law or regulation.
Salary : $17 - $24
