What are the responsibilities and job description for the Adult English Language and Literacy Assistant Coordinator position at The New York Public Library?
Department: Branch Services & Programs
Location: Bronx Library Center
Description
The Adult English Language and Literacy (AELL) department is the direct service provider of ESOL and adult literacy instruction for the Library. AELL offers free instruction to adult patrons in reading, writing, speaking and listening from a 0 to 8th grade level. Through formal classes in language and literacy, as well as elective offerings such as English conversation and citizenship preparation groups, The Assistant Coordinator provides operational, administrative and logistical support in enrolling and tracking students.
Key Responsibilities
Reporting to the AELL Coordinator, the Assistant Coordinator will:
Required Education & Experience
Please Note: Effective August 2, 2021, absent a qualifying exception for medical or religious reasons, newly hired employees of the New York Public Library must present proof of receipt of a COVID-19 vaccination and may not begin employment at the Library until 14 days after their receipt of their second dose of either the Pfizer or Moderna vaccines or 14 days after their first dose of the Johnson & Johnson vaccine. Newly hired employees who need additional time to receive their vaccination prior to their start date may request an adjournment of their start date with their hiring manager. The Library will consider such requests on a case by case basis, depending upon the Library's operational needs, among other factors. The Library will further consider exemptions for prospective employees who cannot become vaccinated due to a qualifying medical condition or a sincerely held religious belief or practice. Candidates who receive a conditional offer of employment and who seek a medical or religious exemption to the Library's vaccination policy will be provided with additional instructions at the time of the conditional offer.
Core Values
All team members are expected and encouraged to embody the NYPL Core Values:
No
Union/Non Union
Non Union
FLSA Status
Non-Exempt
Schedule
Location: Bronx Library Center
Description
The Adult English Language and Literacy (AELL) department is the direct service provider of ESOL and adult literacy instruction for the Library. AELL offers free instruction to adult patrons in reading, writing, speaking and listening from a 0 to 8th grade level. Through formal classes in language and literacy, as well as elective offerings such as English conversation and citizenship preparation groups, The Assistant Coordinator provides operational, administrative and logistical support in enrolling and tracking students.
Key Responsibilities
Reporting to the AELL Coordinator, the Assistant Coordinator will:
- Manage data and required student files for over 6,000 students per year.
- Coordinate student intake, assessment and registration events four times a year across the system for 184 classes per cycle.
- Create and provide outreach materials (fliers, updating webpage)
- Manage purchasing activities through Workday by producing requisitions, tracking purchase orders, processing invoices for payment, managing use of procurement cards, coding invoices from vendors, and verifying vendor payments are processed
- Monitor, order and distribute office supplies, annual renewal of maintenance contracts
- Support the oversight of NYS Dept. of Education program compliance requirements for maintaining 500 individual student files (writing samples, test scores, ADA consent forms, etc.) in accordance with the Workforce Innovation and Opportunity Act (WIOA) audit expectations.
- Provide Case Management support to the team of Intake Advisors in the absence of the Program Coordinator
- Perform other duties as required
Required Education & Experience
- Bachelor's degree required
- 2 years successfully demonstrated administrative experience
- Excellent interpersonal, oral and written communication skills, including the ability to respond effectively to phone inquiries and to deal tactfully and effectively with Library staff and the public
- Demonstrated proficiency in the use of technology, including: NYPL's Google suite that includes document and spreadsheet management, presentation software; email, and online calendars, Zoom and Google Meet.
- Demonstrated ability to perform detailed work with speed and accuracy
- Excellent organizational skills
- Strong commitment to high quality and productivity
- Successfully demonstrated ability to work independently with minimal supervision in a collaborative team environment; exercise good judgment, discretion, and initiative, and meet deadlines
- Spanish language proficiency preferred
- Certification in Best Plus test administration
Please Note: Effective August 2, 2021, absent a qualifying exception for medical or religious reasons, newly hired employees of the New York Public Library must present proof of receipt of a COVID-19 vaccination and may not begin employment at the Library until 14 days after their receipt of their second dose of either the Pfizer or Moderna vaccines or 14 days after their first dose of the Johnson & Johnson vaccine. Newly hired employees who need additional time to receive their vaccination prior to their start date may request an adjournment of their start date with their hiring manager. The Library will consider such requests on a case by case basis, depending upon the Library's operational needs, among other factors. The Library will further consider exemptions for prospective employees who cannot become vaccinated due to a qualifying medical condition or a sincerely held religious belief or practice. Candidates who receive a conditional offer of employment and who seek a medical or religious exemption to the Library's vaccination policy will be provided with additional instructions at the time of the conditional offer.
Core Values
All team members are expected and encouraged to embody the NYPL Core Values:
- Be Helpful to patrons and colleagues
- Be Resourceful in solving problems
- Be Curious in all aspects of your work
- Limited physical effort is required
- Light lifting required
- May require travel within NYC
No
Union/Non Union
Non Union
FLSA Status
Non-Exempt
Schedule
- Monday-Friday 9am-5pm, evenings and Saturdays as required
