Executive Assistant to the CEO

Job Description

Job Title: Fulfillment and Warehouse Manager
Company: The Nightmare Engine LLC
Location: 123 Holmes, Suite 1, Liberty Hill, TX 78642

Position Overview

We are seeking a highly organized and proactive Executive Assistant & Fulfillment Coordinator to support our business operations. This role is essential in ensuring smooth day-to-day operations, including executive administrative support, order fulfillment, inventory management, and logistical coordination. The ideal candidate will be detail-oriented, reliable, and able to handle both administrative and hands-on operational tasks.

Key Responsibilities

Executive Assistant Duties

• Provide direct administrative support to the business owner, including scheduling, email management, and communication coordination.
• Assist with business operations, including organizing documents, managing expenses, and supporting project management tasks.
• Handle correspondence with vendors, partners, and clients, ensuring smooth business interactions.
• Conduct basic research and compile information as needed for business initiatives.
• Maintain confidentiality and professionalism in handling sensitive business matters.

Fulfillment & Operations Duties

• Accurately assemble, package, and prepare orders for shipment, ensuring high-quality presentation.
• Monitor and manage inventory levels for packaging materials, merchandise, and supplies.
• Maintain a clean, organized, and safe workspace, ensuring all materials are stored properly.
• Coordinate local shipments, including transporting packages to shipping facilities as needed.
• Utilize social media to post content supporting the brand according to provided guidelines.

Qualifications

• Experience: Previous experience as an executive assistant, fulfillment coordinator, or in a related field preferred.
• Organizational Skills: Strong attention to detail, ability to multitask, and excellent time management.
• Physical Requirements: Ability to lift and handle packages up to 50 lbs occasionally.
• Technology Proficiency: Comfortable using email, spreadsheets, and online business tools.
• Reliable Transportation: Valid driver’s license and access to a personal vehicle for local deliveries.
• Work Ethic: Self-motivated, proactive, and able to work independently with minimal supervision.

Education & Alternative Qualifications

A degree is not required for this role. However:

• If you have a degree that helped you develop the skills listed above, show how it applies.
• If you don’t have a degree but believe you’re qualified, provide concrete examples of what you’ve done that proves you’re the right fit. Hands-on experience, leadership, and problem-solving skills matter more than formal education.

Work Schedule & Benefits

• Standard work hours: Between the hours of 9:00 AM – 5:00 PM (flexible).
• Opportunities for bonuses and career advancement in a fast-growing company.
• Close collaboration with the CEO on business strategy and operations.
• Relaxed yet fast-paced work environment that values innovation and efficiency.
• Veterans and law enforcement officers (LEOs) are encouraged to apply.

Job Type: Full-time

Pay: $15.00 per hour

Expected hours: 30 per week

Schedule:

• Day shift
• Monday to Friday
• No weekends

Application Question(s):

• Please describe your experience related to this position in a few concise sentences.
• Why does this job interest you? Please write 3-4 sentences after exploring our website: https://davidviergutz.com/
• This position requires use of a personal vehicle regularly to/from the local post office and other locations in and around the facility. Do you have a vehicle you are willing/able to use?

Experience:

• Executive administrative support: 1 year (Required)

Language:

• English (Required)

Ability to Commute:

• Liberty Hill, TX (Required)

Work Location: In person

Salary : $15