What are the responsibilities and job description for the Office Manager position at The O'Connor Group?
Job Description
Our client, D&E Elite Construction , is looking to hiring an Office Manager in the Douglassville market (19518)!
Job Summary : We are seeking an experienced Office Manager with Controller skills who is proficient in QuickBooks and BuilderTrend to join our team. This role combines traditional office management responsibilities with financial oversight and project management using BuilderTrend. The ideal candidate will have a strong background in financial management, QuickBooks, and BuilderTrend, and be capable of handling these tools proficiently.
Key Responsibilities :
1. Financial Management :
o Oversee the company's financial operations, including budgeting, forecasting, and financial analysis.
o Maintain accurate and up-to-date financial records using QuickBooks.
o Process invoices, manage accounts payable and receivable, and reconcile bank statements. o Prepare and analyze financial reports to provide insights for decision-making.
2. Budgeting and Forecasting :
o Collaborate with the executive team to develop and manage the annual budget. o Monitor budget performance and provide recommendations for cost optimization.
o Prepare financial forecasts to support strategic planning.
3. Financial Reporting :
o Generate and distribute monthly, quarterly, and annual financial statements. o Prepare and present financial reports to senior management and stakeholders.
o Ensure compliance with accounting standards and regulations.
4. BuilderTrend Project Management :
o Utilize BuilderTrend to manage construction projects efficiently, track progress, and communicate with project teams and clients.
o Maintain budgets, and documentation within BuilderTrend.
o Collaborate with project managers to ensure timely and accurate project updates.
5. Office Management :
o Supervise daily office operations, including managing supplies, equipment, and administrative tasks.
o Coordinate and schedule meetings, appointments, and events. o Manage incoming and outgoing communications and mail. o Maintain an organized and efficient office environment.
6. Vendor and Contractor Coordination :
o Interact with external vendors, suppliers, and contractors as needed.
7. Human Resources Support :
o Assist with HR functions, such as recruitment, onboarding, and benefits administration.
o Maintain personnel records and ensure compliance with employment laws. o Provide support for HR policies and procedures.
Requirements
- Bachelor's degree in finance, accounting, business administration, or a related field (MBA or CPA preferred).
- Proven experience in financial management and proficiency in QuickBooks.
- Strong organizational, analytical, and communication skills.
- BuilderTrend experience and proficiency in project management.
- Ability to work independently and manage multiple tasks effectively.
- Familiarity with office management and administrative responsibilities.
- Proficiency in Microsoft Office Suite.
- Exceptional attention to detail and accuracy.
This combined Office Manager and Controller role with QuickBooks and BuilderTrend proficiency is essential to ensure financial health, efficient project management, and smooth office operations. The candidate will play a pivotal role in maintaining financial stability while overseeing various administrative, financial, and project management responsibilities.
