Law Firm Office Manager

A premier law firm is seeking a full-time Office Manager to support their San Francisco office. 

Bachelor’s Degree.

Five or more years of managerial experience in a legal or professional services firm.

• RESPONSIBILITIES include but are not limited to:
• Overseeing all of the day-to-day administrative operations of the office, including the oversight of the executive assistants, office management and facilities teams.
• Managing the operations of the following functions: duplicating, mail, reception, catering, conference services and supplies; negotiation and management of office equipment and vendor contracts
• Formulating and implementing policies and procedures within the parameters of firm-wide policies and in consultation with the SF office partners and the Director of West Coast Strategy & Operations.
• Preparing the office’s annual budget (expense and capital) submissions to the firm in coordination with the SF office partners and Director of West Coast Strategy & Operations; preparing special reports as required.
• Regular contact with Accounting in the New York office, including but not limited to collaborating on billing, invoicing and accounts receivable/payment processes.
• Overseeing all aspects of space management, including landlord relations and landlord-provided services; maintenance and security; new office construction and renovations; build-out and lease administration.
• Maintaining the disaster recovery and business continuity plans of the SF office, including the coordination of emergency response plans with firm-wide procedures, updating and distributing weather-related and emergency information as needed, and regularly practicing emergency communication and response procedures.
• Developing and implementing efficient office workflows to enhance productivity and optimize resources; ensuring that office policies and procedures are followed and establish new protocols when needed.
• Preparation of special reports on office operations/issues as required.
• Helping maintain high morale and a strong client service ethic within the office.
• 
  

• Requirements:
• Bachelor’s Degree.
• Five or more years of managerial experience in a legal or professional services firm.
• Knowledge and general understanding of technology, human resources, and office operations.
• Outstanding management and interpersonal skills; able to work effectively with lawyers and administrative staff members.
• Articulate, with excellent writing skills and oral presentation skills; able to convey concepts and ideas clearly and professionally; exhibiting a proactive, adaptable and problem-solving mindset.
• Proven aptitude as a problem solver with a commitment to outstanding customer service.
• Proven success as a motivational leader with the stature and presentation skills to influence at all levels.
• This is a hybrid position with four days in the office and the option to work from home one day per week.