Receptionist/Administrative Assistant

The Oasis of Norton Shores is looking for a Receptionist/Administrative Assistant!

Summary:

A warm and welcoming person that enjoys working with people and computer skills are required. Duties include greeting residents and visitors, answering the phone, maintaining and organizing office files, collecting resident payments, and communicating with the management team. This position includes a variety of administrative support assignments such as filing; retrieving, sorting and distributing mail; copying; reviewing forms for accuracy and required completeness, and compiling data for reports.

Other: Willing to work shifts assigned, weekends, and holidays. Have the ability and maturity to work independently with minimum supervision. Possess problem solving, and conflict management skills.

Duties and Responsibilities:

· Answers incoming telephone calls in a cheerful and marketing oriented way, determines purpose of callers, and forwards calls to appropriate personnel or department.

· Retrieves messages from voice mail and forwards to appropriate personnel.

· Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.

· Answers general questions about the community and provides callers with address, directions, and other information and refers other specific questions to appropriate staff.

· Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.

· Maintains current list of residents who are hospitalized.

· Updates appointment calendars, including transportation and beauty calendars, as directed.

· Receives, sorts, and routes mail, and maintains and routes publications.

· Distributes written communication, accepts and signs for deliveries, mail, prescriptions, etc.).

· Maintains copy and fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.

· Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.

· Performs other clerical duties as needed, such as filing, photocopying, and collating.

· Orders, receives, and maintains office supplies.

· Collects rent checks from residents and family members and provides needed information to bookkeeping for billing.

· May perform other duties as assigned.

Job Type: Full-time

Pay: From $17.00 per hour

Expected hours: 36 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Rotating weekends
• Weekends as needed

Experience:

• Administrative Assistance: 2 years (Required)

Ability to Commute:

• Norton Shores, MI 49444 (Required)

Work Location: In person

Salary : $17