What are the responsibilities and job description for the Office Administrator position at The Ocean Park Association?
Ocean Park Association (OPA), a small non-profit community organization in Ocean Park, Maine seeks an enthusiastic, self-motivated individual responsible for Assisting the Executive Director, Facilities Supervisor, Post Office Manager, and the Ocean Park Realty Broker with the day-to-day operations of the OPA and Ocean Park Realty. Under the direction of the Executive Director provide office support for OPR Staff and OPR Staff. The office is open year round but the summer months are the busiest.
RESPONSIBILITIES:
- Represent OPA and OPR professionally to the general public, both in person as the office receptionist and on the telephone.
- As directed by the Executive Director, maintain financial records completely and accurately including:
- Record cash receipts
- Prepare and make cash deposits (cash, checks, and credit cards)
- Verify that cash records are in agreement with deposits
- Enter detailed deposit information, including appropriate accounting information, into the QuickBooks accounting system
- Maintain hard copy deposit files
- Coordinate with Programming / Donor Relations Specialist to execute membership, fundraising and other mailings.
- Schedule and track OPA program building use and rentals for members and the general public, ensuring that all required rental and facilities forms are completed and maintained and establish an online repository
- Schedule and supervise the Summer Receptionist and office and visitor's center volunteers.
- Manage sales of OPA memorabilia, CDs, books, tickets, wireless internet service, and other goods and services offered by OPA.
- Maintain an adequate inventory of office supplies.
- As directed by the Executive Director, maintain office files. Perform other duties as assigned by the Executive Director.
Qualifications
The ideal candidate will bring the following:
- Experience in business and office functions
- Ability to communicate effectively and tactfully in personal, written and electronic contexts.
- Ability to prioritize and implement directives in an efficient and effective manner.
- Proficiency with Google and Microsoft Office programs and database maintenance; familiarity with Quickbooks. Bookkeeping Knowledge.
The selection process will begin immediately and continue until this position is filled. If you are interested please send a cover letter, resume and three references to: director@oceanpark.org
Position Details
Hours: 25- 30 hours/week .
Location: Ocean Park Association Office, 14 Temple Ave., Ocean Park, ME
Job Type: Part-time
Pay: From $25.00 per hour
Expected hours: 25 – 30 per week
Benefits:
- Flexible schedule
Schedule:
- Monday to Friday
- No weekends
Work Location: In person
Salary : $25