Business Operations Coordinator

Company Overview

S&E Distributors Inc. (Odyssey) is a leading company in the vapor smokeshop and dispensary industry, dedicated to providing exceptional products and services since 2011. We pride ourselves on fostering a dynamic and inclusive work environment where innovation and excellence thrive.

Position Title: Office Manager
Department: Administration
Reports To: Vice President & Director of Sales

The Office Manager is a member of the management team and is responsible for providing executive support, auxiliary operations management, human resources, and bookkeeping.

Duties and Responsibilities

· Accounts Payable

- Coordinating Bill Payments Through a Variety of Payment Channels (Check, ACH, Bill Pay, etc.)

- Calculating biweekly Payroll, Commission, and Performance Bonuses

- Expense Reports

- Coordinating and Recording International Wire Transfer Payments

· Accounts Receivable

- Recording Customer Payments

- Generating Open Balance Statements

- Generating Reports Detailing Available Credits

- Collections

- Coordinating with Collection Agency When Necessary

· General Bookkeeping

- End of Month Reporting to CPA

- Assisting CPA with Year-End Audit/Tax Returns

- Regular Analysis of PNL Statement

- Daily Analysis of Company Accounts

- Monthly and Annual Retail Trade Reports

- Reconciling Bank Accounts

- Reconciling Credit Card Charges

- Allocating Landing Costs and Duties

- Generating State-Specific Sales Reports for Tax purposes (where applicable)

· Human Resources

- Recruiting and Hiring

- Training

- Creating/Maintaining SOPs and the Company Handbook

- Discipline

- Onboarding and Terminating Employees

- Health and Dental Insurance Coordination

- Management of Time Clock and employee time off requests

- Collecting and maintaining confidential employee records

- Providing employment verification and documentation

· Office Management

- Vendor Auditing and Relations

- Maintaining Corporate Insurance Policies

- General IT Troubleshooting / Software Installation

- Organizing Office Events

- Purchasing Supplies and other Materials

- Maintaining Digital Filing System

- Managing projects through Smartsheet

· Executive Support

- Coordinating Travel

- Maintaining Calendar

- Preparing and Responding to Correspondence

- Acting as a Point of Contact Between Executives and Employees/Clients

- Attending Monthly Legal Meetings

- Coordinating and Planning Monthly Staff Meetings

- Participating in Special Projects

Job Requirements and Skill Qualifications

• Accounting (Professional Level)

• Human Resources (Professional Level)

• Executive Support (Professional Level)

• Microsoft Office (Professional Level)

• QuickBooks Enterprise (Professional Level)

• All Orders (Professional Level)

• Excellent Presentation Skills

• Communicate Well Across a Variety of Channels: Written, Phone, In-Person, and Online

• Strong Personality

• Pleasant Phone Demeanor

• Professional Writing Skills

• Strong Attention to Detail

• Organization

• Ability to Multi-Task in a Fast-Paced and Interrupt-Driven Environment

• Willingness to accept projects that range from minor tasks to complex projects.

• Self-motivated and responsible.

• Good interpersonal and communication skills.

• Fearless of tight deadlines and direction change.

• Interest in learning new software and different design applications.

Experience

· 3 Years

Education

· Associate or Bachelor degree

Hours, Etc.

· Full Time (M-F: 8:30 AM – 5 PM and monthly after-hours legal meetings.)

· Salary Position Bonuses

Job Benefits

· Health Insurance (Medical, Dental, Vision)

· IRA Retirement Plan with Employer Match

· Paid Time Off (PTO) – Vacation, Sick Days, and Holidays

· Performance Bonuses or Commission Opportunities

· Career Growth & Advancement Opportunities

· Professional Development (Training, Certifications, Conferences)

· Employee Discounts on Products or Services

· Company Events – Team Outings, Holiday Parties

· Casual Dress Code

· Work-Life Balance Focused Culture

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Expected hours: 40 – 45 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $24 - $26