Financial Operations Senior Coordinator

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu. If you have questions while submitting an application, please review these frequently asked questions. Current Employees and Students: If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process. Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following: Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required. Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application. Job Title: Financial Operations Senior Coordinator Department: Arts and Sciences | Psychology Position Overview: The Financial Operations Senior Coordinator plays a crucial role in managing financial operations, human subject payments, procurement, and travel for faculty, staff, and students in the Department of Psychology. This position ensures compliance with university policies, provides financial guidance, and streamlines processes to support the department’s academic and research activities. The role requires strong problem-solving skills, attention to detail, and the ability to manage multiple priorities while collaborating with faculty, staff, students, and central offices. Key responsibilities include overseeing financial transactions, tracking expenditures, maintaining fiscal policies, and assisting with recruitment and event planning. The coordinator also serves as a mentor to student assistants and acts as a resource for faculty and staff, helping them navigate financial and administrative procedures efficiently. Key Responsibilities Financial Operations & Compliance: Serve as a primary financial resource for faculty, staff, and students, ensuring adherence to university, college, and departmental policies. Advise on appropriate procurement and travel methods, managing expense reports and spend authorizations to ensure compliance. Track and log procurement card (P-Card) transactions in coordination with the P-Card manager. Generate and analyze procurement, fiscal, travel, and fund balance reports for faculty. Maintain and update department fiscal policies and track annual expenditures. Assist with faculty and graduate student recruitment, event planning, and other special projects. Provide backup support for financial data corrections and journal entries as needed. Human Subject Payments & Payroll Management: Serve as the lead associate for human subject payment transactions, ensuring accurate requisitions, payment tracking, and compliance with university policies. Monitor human subject cash advances, following up every 90 days to ensure proper closure or reimbursement. Oversee payroll accounting adjustments, collaborating with grant managers to ensure accurate payroll allocations. Administrative & Team Support: Provide backup support to department administrative staff as needed. Supervise and mentor undergraduate student assistants. Collaborate with faculty, staff, students, and central offices to support business functions across academic and research areas. Assist with special projects and other duties as assigned by the supervisor. Minimum Required Qualifications High school diploma with 2 years of relevant experience Ability to work independently with minimal supervision. Desired Qualifications Associate’s degree (preferred) or an equivalent combination of education and experience, ideally in Business Administration. 4-6 years of progressively responsible experience in business operations. Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint. Experience with Workday financial modules and knowledge of The Ohio State University and Office of Sponsored Programs policies. Additional Information: Salary Range: $19.09-$25.10 *The offer for this position will fall within this range based on internal equity, the unit’s available budget, and the candidate’s qualifications. The College of Arts and Sciences is the largest college and the academic heart of the university. The College hosts 81 majors. With 38 departments, 20 world-class research centers, and more than 2,000 faculty and staff members, students have the unique opportunity to study with the best artists, scholars, and scientists in their field. The College values diversity and offers a supportive, open, and inclusive community. Location: Psychology Building (0144) Position Type: Regular Scheduled Hours: 40 Shift: First Shift Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process. Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions. The Ohio State University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law. Applicants are encouraged to complete and submit the Equal Employment Identification form. Each day, Buckeyes across the state and around the world make a lasting impact. The Ohio State University sets the stage for academic achievement and innovation. It's where friendships are forged, tradition is brought to life and a better global community is built. Our mission is as clear today as it was 150 years ago: to illuminate a pathway to education, research and health care that creates vibrant futures. Faculty and staff build the incomparable Buckeye spirit through collaboration, a strong sense of community and an unwavering commitment to excellence. Our strength comes from our ability to bring out the best in people and learn from Buckeyes of all backgrounds, passions and talents. Ohio State is a dynamic community where opportunity thrives and individuals transform themselves and their world. Positions are available in countless fields and specialties. Ohio State is a top-20 public university, and its Ohio State Wexner Medical Center is one of America’s leading academic health centers and recently ranked No. 4 on Forbes’ list of best U.S. employers for diversity. Eligible Ohio State employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance for employees and their dependents, and state or alternative retirement options with competitive employer contributions. Become a Buckeye and contribute to an incredible legacy that serves to guide our future and shape a better tomorrow.

Salary : $19 - $25