What are the responsibilities and job description for the Administrative Assistant position at The Omaha Tribe of Nebraska?
Incumbent is to provide comprehensive administrative support to the Director. This pivotal role involves a range of tasks aimed at ensuring the smooth operation of the department. In supporting the Director and the CFS team, the Administrative Assistant plays a critical role in facilitating efficient workflow and contributing to the department's overall mission of safeguarding children and families in need.
ESSENTIAL DUTIES and/or RESPONSIBILITIES include the following:
- Keeps track of daily attendance for all employees; any call ins that come in and keep a file.
- Operate office computer, fax, copier, scanner and office phone.
- Take notes of staff meetings and any staffing between Director and PSW's.
- Keep files for all notes taken.
- Take and distribute accurate messages.
- Greet public and clients and direct them to the correct staff member.
- Create and maintain files for assistance provided.
- Monitor and maintain which assistance applies based on information received.
- Perform work related errands as requested such as going to the tribal administration building and the post office.
- Keep office area clean and tidy.
- Schedule meetings and appointments for the Director.
- Perform other duties as assigned.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties.
EDUCATION and/or EXPERIENCE:
- High school diploma or GED
- Previous office experience may be requested but this can also be entry level position.
CERTIFICATES, LICENSES, and/or REGISTRATIONS:
- Must pass background check and pre-employment drug screen.
- Must have Valid Driver's License and be insurable by Tribal insurance
- Must pass a Nebraska Child Abuse/Neglect Central Registry check and Nebraska Adult Protection Service Central Registry check
- Must be free of any conviction by any state, tribal or the United States for a crime punishable by imprisonment for a term of one (1) year, or more, or by any foreign government for a crime which would be punishable by imprisonment for a term of one year or more, if committed in Nebraska, or must have been pardoned for such offense, or have had a conviction for offense overturned, or reversed by a court of competent jurisdiction.
KNOWLEDGE, SKILLS, and/or ABILITIES:
- Ability to follow policies and procedures, such as personnel, safety, and confidentiality, etc.
- Comply with drug and alcohol-free workplace policies.
- Confidentiality acknowledgement.
- Competent computer skills including MS Office or equivalent
- Internet skills including use of e-mails, group messaging and data collection
