What are the responsibilities and job description for the Bilingual Staffing Assistant position at The Onin Group?
Position Summary:
As a Bilingual Staffing Assistant, you’ll play a vital role in supporting our staffing operations and ensuring candidates and clients have a smooth, welcoming experience. This entry-level role is perfect for someone who’s organized, people-focused, and eager to learn about the staffing industry while making a positive impact in the local community.
You’ll work directly with candidates, helping them through the hiring process, managing applications, supporting office operations, and assisting with recruiting events. Bilingual (English/Spanish) communication skills are essential to serve all of our teammates effectively.
What You’ll Do
Office & Administrative Support:
- Manage candidate applications and track them in our staffing technology platform.
- Maintain accurate personnel files and ensure compliance with policies.
- Assist with new hire paperwork, including I-9 verification.
- Help coordinate and host onsite recruiting events and open houses.
- Perform general administrative tasks (printing, scanning, filing, etc.).
Candidate Experience:
- Greet visitors and job applicants with a welcoming and professional attitude.
- Answer incoming calls and assist candidates with their questions.
- Keep candidates informed about their application status and next steps.
- Support pre-employment processes such as background checks, drug screens, and onboarding.
Recruiting & Community Support:
- Help promote job openings and assist with local recruiting initiatives.
- Use your bilingual skills to assist both English- and Spanish-speaking candidates.
What We’re Looking For
- Bilingual in English and Spanish (required).
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- A positive, professional attitude with a passion for helping people succeed.
- Comfortable learning and using staffing technology platforms.
- Experience in staffing, customer service, hospitality, or retail is a plus—but not required.
Education
- High school diploma or equivalent.
PHYSICAL REQUIREMENTS:
- Proficient use of office equipment such as computers, phones, and other communication devices.
- Ability to sit or stand for extended periods during meetings, presentations, and desk work, and occasionally carry and lift materials up to 50 pounds.
- Ability to speak clearly and listen attentively during in-person meetings, phone calls, and virtual conferences as well as read and analyze written information and data on a computer screen.
BENEFITS:
Every Ånin job comes with our amazing Oninite Total Rewards program, designed to give you the tools you need to protect your health, your money and the people and things you care about. Tools like:
- Medical Insurance
- RelyMD Telemedicine
- Health Savings Account (HSA)
- EAP
- Life Insurance
- Vision Insurance
- Dental Insurance
- 401(k) Retirement Plan with 3% match
- Tuition Reimbursement
- Employee Discount Program
- Dependent Care (FSA)
- Competitive Bonuses
- Commission Structure
- Vacation and Holiday Pay
- Free Legal Services
- Professional Development
- And more…
The Ånin Group is an equal opportunity employer. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, genetic information, marital status, sexual orientation, gender identity, veteran status, or any other characteristic protected by applicable federal, state, and local laws.
