Executive Assistant

We build more than buildings. We are building greatness, in both our projects and our people. The combination of our people, culture, and unique project delivery approach truly differentiates us – it is why our associates come here, and why they stay. Team Opus associates collaborate to advance our client goals, our communities, and their careers. At Opus, you have an unmatched opportunity with a growing, industry leading organization to learn and develop professionally, while having fun along the way. Our award-winning teams are united by one mission and are driven to deliver impactful results.

We value our associates and the time they spend building more with us. We offer a comprehensive suite of benefits aimed at supporting them in and out of the workplace, including:

• healthcare, dental and vision coverage
• a 401(k) plan and immediate company match
• a student loan payback program
• paid time off
• paid holidays
• birthday holiday
• community time off
• caregiver leave
• tuition reimbursement
• paid licensures and professional memberships
• The hourly wage for this position is $27.98 - $41.94, depending on qualifications and experience. We are committed to providing fair and competitive pay practices and ensuring compliance with all applicable pay transparency regulations.

The Executive Assistant is responsible for providing administrative support services to assist assigned Company Officers with routine company and company-related personal matters, as well as coordinating multiple concurrent activities that support Company programs, processes, and objectives in the immediate office, and in other offices as requested.

DUTIES AND RESPONSIBILITIES

Assistance to Assigned Officer(s):

• Arrange and coordinate meetings and manage calendars.
• Coordinate travel arrangements.
• Prepare expense reports and obtain missing documentation.
• Screen calls and visitors.
• Review and handle incoming mail when appropriate.
• Coordinate and prepare correspondence, presentations, reports, due diligence work, spreadsheets, and other documents as requested.
• Conduct research; assemble and analyze data to prepare reports and documents.
• Ensure that assigned Officer receives accurate, comprehensive, and relevant information in a timely and proactive manner.
• Liaise closely with other Company offices.

Office Services and Marketing Assistance:

• Develop and maintain administrative systems and processes or implement improvements when necessary.
• Assist with coordination of facility, employee, and marketing events.
  • Assist with planning and coordination of corporate functions, associate luncheons, Company-wide associate meetings, etc.

  • Assist with coordination of holiday events such as corporate gift baskets, holiday cards, and holiday parties.

  • Assist Marketing Department with event planning as requested.

Provide assistance with various projects as assigned or requested.

QUALIFICATIONS

• Associate’s degree in business related field; or equivalent relevant knowledge and experience
• Minimum of eight years’ administrative experience, with at least three years in an executive-level support capacity
• Excellent verbal and written communication skills, including superior grammar, punctuation and spelling skills, and strong attention to detail and accuracy.
• Courteous and effective interpersonal skills for interaction with a diverse group of clients, vendors, and visitors
• Ability to exercise sound decision-making and good judgment.
• Strong numerical aptitude
• Proficiency in MS Office applications
• Excellent organizational skills and ability to plan and coordinate several activities with little direction and within time constraints.
• Ability to maintain confidential information in an appropriate manner.

This job description is a summary of the typical functions and responsibilities of this position, and the duties described are not to be interpreted as an exhaustive or comprehensive list of all possible job responsibilities. There may be other duties, tasks and responsibilities assigned. Management reserves the right to add, modify or change the duties of this position and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, and veteran or disability status.