What are the responsibilities and job description for the SWFLANT Administrative Assistant position at The Oryza Group, LLC?
Provide administrative support for a staff of approximately 2000 Active-Duty members and DoD Civilians. Services include administrative support tasks, which shall include updating/verifying/maintaining administrative reports and data, receiving and forwarding official Naval message traffic for personnel, compiling and reporting various information, drafting appointment letters for review, and processing and tracking command awards for Navy personnel.
Work will be performed at Naval Submarine Base, Kings Bay, Georgia. Position requires the ability to obtain and/or maintain a secret security clearance.
The Admin Assistant support personnel shall maintain a vast array of administrative forms and files. The responsibilities and products detailed under this task are all individually subject to audits and inspections conducted within the Strategic Systems Program Inspector General?s Inspection. Administrative support tasks shall include updating/verifying/maintaining administrative reports and data, receiving and forwarding official Naval message traffic for service members, compiling and reporting various information, drafting appointment letters for review, and processing and tracking command awards for Navy personnel.
Shall conduct all check-in activities for new SWFLANT personnel (checking-in all new military personnel into the command and adding member to databases,) and provide support for transferring of SWFLANT personnel (supporting SWFLANT personnel with scheduling transfer date, completing mandatory overseas transfer packet, completing special programs screenings, prepare and process incoming/internal/outgoing transfers, routing transfer packages through SWFLANT leadership for approval and forward completed transfer packages to TSC Pensacola). Shall prepare and process military separations and retirements.
Shall process and track all command Awards for Navy Personnel and provide administrative support for personnel evaluations and fitness reports, including overseeing and maintaining the Command Evaluation program. The contractor shall prepare and process disciplinary review board documentation. Shall review and update Navy Bureau of Personnel (BUPERS) Online (BOL) overseas screenings and process inbound/outbound service members (updating service member status in electronic databases, processing members through Salesforce). Shall prepare and process verification and authorization letters for the accelerated advancement program, review individual qualifications for Good Conduct Medals utilizing Navy Standard Integrated Personnel System (NSIPS) program and prepare certificates. Duties include coordinating/liaising with service members to correct personnel/pay issues utilizing Salesforce to forward correspondence and processing required documents to TSC Pensacola.
Shall prepare various forms and forward to the requestor for review and action and draft official correspondence as requested. Shall maintain historical personnel files and utilize the NSIPS E-Leave program to process service member leave requests and input emergency leave requests. Duties include reviewing and recommending leave corrections as required, updating E-Leave as personnel transfers occur and verifying leave requests for completeness and accuracy. Additionally, shall have access to Navy Family Accountability and Assessment System (NFAAS) to maintain and muster personnel in the event of an evacuation.
Mail support tasks include processing incoming/outgoing official mail including sorting/addressing/packaging, processing incoming command- mail and ensuring accountable mail is processed, logged, and stored.
Work will be performed at Naval Submarine Base, Kings Bay, Georgia. Position requires the ability to obtain and/or maintain a secret security clearance.
The Admin Assistant support personnel shall maintain a vast array of administrative forms and files. The responsibilities and products detailed under this task are all individually subject to audits and inspections conducted within the Strategic Systems Program Inspector General?s Inspection. Administrative support tasks shall include updating/verifying/maintaining administrative reports and data, receiving and forwarding official Naval message traffic for service members, compiling and reporting various information, drafting appointment letters for review, and processing and tracking command awards for Navy personnel.
Shall conduct all check-in activities for new SWFLANT personnel (checking-in all new military personnel into the command and adding member to databases,) and provide support for transferring of SWFLANT personnel (supporting SWFLANT personnel with scheduling transfer date, completing mandatory overseas transfer packet, completing special programs screenings, prepare and process incoming/internal/outgoing transfers, routing transfer packages through SWFLANT leadership for approval and forward completed transfer packages to TSC Pensacola). Shall prepare and process military separations and retirements.
Shall process and track all command Awards for Navy Personnel and provide administrative support for personnel evaluations and fitness reports, including overseeing and maintaining the Command Evaluation program. The contractor shall prepare and process disciplinary review board documentation. Shall review and update Navy Bureau of Personnel (BUPERS) Online (BOL) overseas screenings and process inbound/outbound service members (updating service member status in electronic databases, processing members through Salesforce). Shall prepare and process verification and authorization letters for the accelerated advancement program, review individual qualifications for Good Conduct Medals utilizing Navy Standard Integrated Personnel System (NSIPS) program and prepare certificates. Duties include coordinating/liaising with service members to correct personnel/pay issues utilizing Salesforce to forward correspondence and processing required documents to TSC Pensacola.
Shall prepare various forms and forward to the requestor for review and action and draft official correspondence as requested. Shall maintain historical personnel files and utilize the NSIPS E-Leave program to process service member leave requests and input emergency leave requests. Duties include reviewing and recommending leave corrections as required, updating E-Leave as personnel transfers occur and verifying leave requests for completeness and accuracy. Additionally, shall have access to Navy Family Accountability and Assessment System (NFAAS) to maintain and muster personnel in the event of an evacuation.
Mail support tasks include processing incoming/outgoing official mail including sorting/addressing/packaging, processing incoming command- mail and ensuring accountable mail is processed, logged, and stored.
