Office Administrator

POSITION TITLE: Office Administrator

LOCATION: Topeka, Kansas

EMPLOYMENT TYPE: Full-Time (In-Office)

• Are you a proactive, organized, team-oriented individual who enjoys keeping an office running like a well-oiled machine?
• Do you thrive in a fast-paced work environment and have a track record of creating a welcoming and efficient workspace to support a busy construction team?
• Would you like to join a dynamic team that values honesty, professionalism, and accountability? 

ABOUT THE OSBORNE COMPANY:  

The Osborne Company is a Topeka, Kansas based general contracting firm operating in more than 30 states. Our firm serves clients in three divisions of work including design-build services for commercial and industrial construction, facilities maintenance, and electric vehicle charging infrastructure installation.

We value integrity, dependability, and quality, and believe that it is our people who make The Osborne Company such a great place to work. We foster a work environment that inspires innovative thinking, strategic management, and consistent high performance. We provide unwavering commitment to our company culture and amazing service to our clients.

We’re looking for a reliable and organized Office Administrator to keep our office running efficiently and support our fast-paced construction team. This role includes managing daily office operations, coordinating travel, overseeing inventory, and assisting with internal teams like Accounts Payable, Project Coordination, and Human Resources. If you thrive in a structured environment and enjoy being the go-to person for all things office-related, this could be the perfect fit for you. 

THIS IS FOR YOU IF YOU ARE:

• Trustworthy, honest, respectful, accountable and reliable.
• Calm, positive, and have a solution-oriented attitude in all situations
• Committed to personal excellence, driven to succeed with a “can-do” attitude
• Able to plan, see the “big picture” and prioritize
• Adept at critical thinking and problem solving
• Flexible and adaptable
• Curious, collaborative, passionate and detail-oriented

IN THIS ROLE:

The Office Administrator plays a key role in supporting our team’s productivity by keeping the office organized, well-stocked, and running smoothly. The ideal candidate is proactive, detailed-oriented, and dependable – with excellent communication skills and a knack for multitasking. A strong sense of ownership, reliability, and the ability to juggle multiple priorities are essential in this role. As the Office Administrator you will:

• Perform general office duties including answering phones, greeting guests, filing, and managing office supplies.
• Open and close the office each day, ensuring it’s ready for the team and visitors.
• Coordinate and book travel accommodation for team members (flights, hotels, rental cars, etc.)
• Assist with company device management – issuing, tracking, and maintain phones, tablets, and laptops.
• Oversee inventory of all office supplies, drinks, cleaning products, and equipment – restocking as needed.
• Maintain a clean and organized office environment – light housekeeping duties to keep common areas tidy and functional.
• Support internal teams including Accounts Payable, Operations, and Human Resources by assisting with various administrative tasks and special projects.

The Office Administrator is the backbone of our daily operations and the first impression of our company. The company’s efficiency, organization, and overall brand rely on the proper execution of the responsibilities of this role.

QUALIFIACTIONS AND SKILLS:

• High school diploma or equivalent required; associate or bachelor’s degree in business administration or related field preferred.
• Proven experience in an administrative or office support role (experience in the construction industry is a plus but not required).
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite and general comfort with learning new software systems
• Ability to multitask and prioritize effectively
• A valid driver’s license
• Authorized to work lawfully in the United States
• Pre-employment drug testing required

THE BENEFITS:

• Opportunity to become part of a quickly growing company that is ahead of the curve with a focus on innovative construction technologies and green energy solutions.
• Work with a close-knit team of professionals that love what they do
• A company culture that prioritizes work-life balance, health, and wellness
• Company shared health care premiums including medical, vision, and dental benefits
• Competitive salary compensation with performance-based bonus opportunities
• Paid vacation for major holidays including New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas
• Three-weeks Paid Time-Off (PTO) on accrual basis
• Safe-Harbor 401(k) retirement fund with up to 3.5% employer contribution matching and eligibility for profit sharing
• Access to Flexible Spending Account (FSA)

WORK ENVIRONMENT PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to use hands, and talk or hear. The employee is frequently required to stand, walk, and sit.

The Osborne Company is an Equal Opportunity Employer. We encourage all qualified candidates to apply.

If you are excited to take your career to new heights, apply today!