What are the responsibilities and job description for the Administrative Assistant position at The Outdoor Advantage?
The Outdoor Advantage is a landscaping company based in Baltimore, MD. During landscaping season, the company performs residential landscaping in the Baltimore area. During snow removal season, the company performs commercial snow removal between Virginia and Pennsylvania. The office is located remotely in Virginia Beach, VA.
Landscaping Season (March – October) 8AM – 12PM [M-F]
Customer Service
- Answering phone : Transfer to the correct personnel, Set up appointments for consult
- Follow up with potential customers
Administrative tasks
- Creating and sending contracts
- Keep track of / organize CRM (Hubspot) for production and operations team
- Manage Office supplies
- Manage Production photos via Flickr
- Support Office manager with Social media posts
Accounting
- Invoicing
- Account Receivable
Snow Removal Season (October – March) 8AM - 12PM [M-F] & As needed during snow storms [Weekends, Nights]
Administrative tasks
- Creating and sending contracts to seasonal employees – keep track of obtaining necessary documents and insurance
- Assist Operations Team with preparing training materials and documents
- Set up Apps and any other technology needed
Operations Assistance
- Monitor GPS tracking of fleet, and communicate to Operations the status as needed
- Monitor Quality of service
- Assist with calls from Property Managers and relay the message to Operations Team
- Assist seasonal employees as needed throughout the storm
Must have your own vehicle
Must be able to work nights and weekend as needed (only during snow storms)
Quickbooks experience preferred
Spanish speaking a plus
Job Type: Part-time
Pay: $14.00 - $16.00 per hour
Expected hours: 20 per week
Schedule:
- 4 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $14 - $16