Business Office Manager

Job Title: Business Office Manager Position Type: Fulltime Reports To: Executive Director Job Description Job Purpose: The Business Office Manager is a key member of the corporate administrative team, responsible for overseeing the financial, operational, and administrative functions of Paideia Academies Inc. This role ensures fiscal responsibility, operational efficiency, and compliance with state and federal regulations, enabling the school to deliver its mission effectively. Duties: Manage and coordinate all financial aspects of the corporation including • Maintaining all school finances on QuickBooks Pro • Manage all accounts payable/Accounts Receivable tasks • Maintain all house accounts with respect to teacher’s accounts, field trips, etc. • Update, maintain, and review budgets regularly • Manage campus and corporate capital inventory • Manage the end-to-end grant management cycle • Oversee procurement processes, vendor contracts, and asset management.

• Maintain efficient operations and maintenance of facilities, including maintenance and vendor management. • Ensure compliance with state charter school regulations, including audits and reporting. • Develop and implement operational policies and procedures to support organizational efficiency Reporting - Ensure that all required financial reporting is completed • Quarterly Reports to the Arizona Department of Economic Security, for unemployment contributions. • Annual Budget as adopted by the Board of Directors, submitted to the Arizona Department of Education.
• Complete and submit all payroll taxes, federal & state. • Complete and submit all quarterly tax reports, federal & state. • Complete employee W-2s, W-3s. W-4s, etc.

Audit - Ensure compliance with applicable laws for all administrative activities. • Review all ADE reports • Review all AZ Learns/AYP (NCLB) Reports • Organize and complete Annual Audits and submit to ADE • Verify accurate documentation & storage of all information • Ensure the proper storage of school records Human Resource Financial Management • Responsible for and manages all payroll • Maintain employee benefit programs and annual open-enrollment process - health, dental, vision, etc. • Ensure I-9 compliance and E-Verify • Unemployment claims