Executive Assistant to Chief Executive Officer

Why Join Us?

At The Park Danforth, you will be part of a compassionate and professional team that supports our mission to enrich the lives of seniors. As an Executive Assistant to the CEO, you will have the opportunity to make a meaningful impact by providing critical support to our leadership team. We offer a collaborative and supportive work environment where your skills and contributions will be valued.

Role Description

As the Executive Assistant, you will be key in ensuring the CEO can focus on strategic priorities by managing the day-to-day administrative functions. You will coordinate meetings, manage calendars, handle confidential communications, prepare presentations, and oversee special projects. Your role will be essential in ensuring the smooth operation of the executive office and supporting the CEO in achieving organizational goals.

Key Responsibilites

• Manage the CEO’s calendar, including scheduling appointments, meetings, and events.
• Serve as the first point of contact, screening calls, visitors, and emails, and handling communications with professionalism and discretion.
• Draft, edit, and manage correspondence and other documents on behalf of the CEO.
• Coordinate logistics for meetings and events, both on-site and off-site, including travel arrangements, venue bookings, and catering.
• Support Board of Trustees and Leadership Team meetings by preparing agendas, compiling materials, and recording accurate meeting minutes.
• Oversee special projects assigned by the CEO, ensuring they are completed in a timely and confidential manner.
• Assist with daily administrative tasks such as organizing files, managing office supplies, and liaising with vendors.

Qualifications

• Experience in Executive Administrative Assistance, Executive Support, or a similar role, with at least 5 years of supporting senior-level executives.
• Expertise in managing expense reports and coordinating complex diary schedules.
• Strong organizational and time management skills, with the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with software like Canva or other design tools is a plus.
• Ability to handle confidential information with integrity and discretion.
• Bachelor’s degree in Business Administration or related field preferred, or an equivalent combination of education and experience.
• Experience in a non-profit or senior living environment is a bonus.

How to Apply

If you’re a dedicated and detail-oriented professional ready to provide high-level support in a purpose-driven organization, we’d love to hear from you. Submit your resume and cover letter through LinkedIn or email us at: HR@parkdanforth.com.