Administrative Assistant

The Park School of Buffalo is seeking a highly organized and detail-oriented Administrative Assistant. The ideal candidate will thrive in a fast-paced environment and possess strong communication and multitasking skills. This individual serves as an administrative assistant in support of the Head of School, President, Academic Division Heads, and Athletic Director.

Responsibilities:

• Prepare and distribute agendas for all admin team meetings
• Take notes for all admin meetings
• Maintain The Park School of Buffalo calendar
• Support the academic and athletic leadership team (Head of School, President, Division Heads, and Athletic Director)
• Maintain confidentiality of any and all leadership team discussions and sensitive information
• Conduct phone calls and compose emails on behalf of leadership team as assigned
• Support leadership team both professionally and personally with phone calls, travel arrangements, etc.
• Assist in planning and coordinating some school events, meetings, and conferences, and arrange catering, transportation, rentals and accommodations as necessary
• Coordinate arrangements for teacher conferences, i.e. registration, travel, hotel
• Review calendars regularly to help predict needs of leadership team in coming weeks
• Provide input on improving efficiencies and policies on an ongoing basis
• Conduct research for leadership team as requested
• Maintain records of professional development hours for all faculty and school as a whole
• Model the mission, philosophy and goals of the school to all staff, parents, students, and the community

Qualifications:

• Bachelor's Degree
• 2 years work experience in an administrative support role, preferably at the executive level
• Fluent in use of MS Office applications and Google Suite
• Excellent communication and writing skills
• Strong organizational skills and ability to juggle multiple projects simultaneously
• Ability to prioritize well and to work efficiently under pressure
• Ability to work independently and follow through on assignments with minimal direction
• Ability to handle confidential matters with discretion
• Skill in managing a complex calendar
• Able to lift 25 lbs and walk through campus regularly
• Reliable and consistent work ethic

The Park School is an equal opportunity employer and welcomes applications from all qualified professional educators regardless of race, color, creed, national origin, ancestry, gender, marital status, disability, religious or political affiliation, age, or sexual orientation.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Buffalo, NY 14226 (Required)

Ability to Relocate:

• Buffalo, NY 14226: Relocate before starting work (Required)

Work Location: In person

Salary : $40,000 - $45,000