Director, Enterprise Payroll Services

Position at The Pasha Group

Job Summary
The Director of Enterprise Payroll Services is responsible for development and execution of strategic plans and objectives for payroll functions across the enterprise, direction of payroll processes, and compliance with applicable laws, regulations, and collective bargaining agreements.

Primary Objectives

• Establish, implement, and monitor enterprise-wide payroll strategy, objectives, and processes.
• Organize and oversee planning, communication, and marketing of payroll functions and related services.
• Direct, coordinate, and evaluate activities of corporate payroll team and employees engaged in collecting and recording hours of work, processing time records, compiling payroll statistics, maintaining payroll control records, and calculating payroll for domestic and international employees.
• Ensure payroll processes, documentation, and systems are in compliance with applicable policies, regulations, laws, and collective bargaining agreements.

Duties and Responsibilities

• Develop, direct, and review tasks, workflows, and processes necessary to accomplish the organization's payroll processing, timekeeping, compliance, and data management objectives.
• Coordinate and manage the establishment and development of inter-departmental and business unit payroll-related workflows to ensure efficient and accurate reporting and processing.
• Direct and perform timely, accurate, and efficient preparation of related government reports, tax filings, audit materials, and information requests.
• Establish, monitor, and evaluate quality and audit protocols to ensure consistent accuracy, compliance and timely execution of processing, reporting, handling of confidential data, recordkeeping, and retention policies.
• Manage coordination of systems, records, and processes to develop and support enterprise and business unit financial and operational reporting and data requirements.
• Partner with business unit leadership teams, audit partners, vendors, and agency representatives to provide related Payroll reporting and data.
• Drive payroll and timekeeping implementation and change management projects from planning to execution. Provide guidance regarding resources, controls, and adjacent process review.
• Research, recommend, and lead initiatives involving payroll, timekeeping, and related reporting through business process evaluation, establishment of well-controlled workflows, and documented execution.
• Develop and maintain effective relationships with internal and external auditors and state and federal agencies.
• Monitor payroll activities, reporting, and corrective action plans to ensure consistent adherence with company objectives, policies, procedures, and guidelines.
• Research, recommend, prepare, and distribute formal payroll and timekeeping policies and related processing documentation.
• Drive continuous improvement initiatives and regularly review and optimize procedures to improve efficiency and accuracy of payroll operations.
• Prepare and manage multi-year budgets for Payroll operations.
• Coordinate cross-functional workflows and actively support initiatives involving Human Resources and Finance teams and related services.
• Direct, lead, guide, and develop payroll team to drive performance, quality, productivity, and team satisfaction.
• Other duties as assigned.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• Bachelor's degree in business or related subject area or equivalent combination of coursework and experience.

Licenses and Certifications

• Certified Payroll Professional (CPP) certification strongly preferred

Work Experience

• 8 years' managing multi-state, full-service corporate payroll functions
• 5 years' management experience with direct responsibility for managing staff and budgets required
• Experience in a multi-union environment strongly preferred
• Experience managing multi-entity, multi-cycle payrolls strongly preferred
• Experience processing payroll with Ultimate Kronos Group (UKG)/Workforce Management (MyTime) preferred

Required Knowledge, Skills and Abilities

• Demonstrated expertise and knowledge of federal and state laws pertaining to payroll execution, wage and hour records, taxation, and related reporting requirements.
• Ability to interpret and evaluate payroll, timekeeping, and related provisions of collective bargaining agreements and establish conforming processes.
• Detailed knowledge and understanding of current best practices relating to multi-state payroll processing, audit, controls, documentation, and transaction authorization.
• Strong financial acumen and with the ability develop and manage multi-year budgets and projections.
• Strong understanding of payroll business processes, accounting, and cash management practices with the ability to follow and reconcile transactions to the General Ledger.
• Strong leadership skills with demonstrated ability to motivate others, resolve conflicts, influence decisions, and lead by example.
• Detail-oriented and deadline driven with strong organizational skills
• Advanced proficiency with enterprise payroll/HRIS software systems and reporting.
• Proven track record of successfully managing multiple projects and initiatives
• Familiarity with employee benefit program payroll requirements, including qualified retirement, cafeteria/section 125 plans, and related limits, tax implications and reporting requirements.
• Strong communication skills with the ability to effectively communicate with all employee populations including union representatives, management teams, and Executives as needed.
• Proficiency with Microsoft Office software at the following levels: * Excel: Advanced proficiency * Word, PowerPoint, Access, Outlook: Basic to intermediate proficiency

Competencies

• Builds High-Performing Teams Selects, organizes, and motivates colleagues to work together in a committed way to achieve a common mission and ensures a pipeline of talent for the future.
• Delivers Results Rigorously drives self and others to achieve high levels of individual and organization performance.
• Engages & Inspires Others Leads with energy, self-confidence and understanding in ways that motivate colleagues to achieve more than they thought possible.
• Focuses on the Customer & Market Continuously evaluates what is important to the customer/client and develops products or solutions that exceed expectations.
• Makes Sound Business Decisions Makes timely and well-informed decisions that advance critical priorities, capitalize on new opportunities, and resolve problems.
• Partners Across Boundaries Works collaboratively and effectively with colleagues throughout the company toward the common good of The Pasha Group.
• Practices our Values Supports and models The Pasha Way; conduct reflects Excellence, Honesty, Integrity, Innovation and Teamwork.

PHYSICAL DEMANDS, WORK ENVIRONMENT, AND TRAVEL
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Hear and speak with sufficient clarity to understand and engage in telephonic information exchange; hear and understand verbal instructions; give and receive information verbally in person or via communication device - Often
• Walk/travel within office environment, crouch/bend to access floor-level storage - Often
• Use hands/fingers to operate office equipment, type/complete data input, write - Often
• Reach with hands, arms; lift, move and manipulate objects weighing up to 20 lbs - Regularly
• Sight sufficient to read instructions, documents, and screen-based information - Often
• Use hands/fingers to manipulate and file documents, folders, small objects - Regularly

Working Environment
This role requires work that may involve the following environmental conditions:

• Corporate office environment

Travel
10% Must be able to travel independently to other corporate locations.

Screening Requirements
Background Checks

Must be fully vaccinated against COVID-19, except as prohibited by law.
The information included in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive or exhaustive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.