Real Estate Operations Manager

Job description

Real Estate Assistant/Operations

Job Summary: We are seeking a dynamic and detail-oriented individual to join our team as a Real Estate Operations & Executive Assistant. This role is multifaceted, combining property management support, investor relations coordination, leasing and tenant relations, and executive assistant responsibilities. The ideal candidate will have a strong understanding of property management, financial reconciliation, and real estate transactions, along with excellent organizational skills and a proactive mindset.

Key Responsibilities:

Acquisitions & Dispositions:

• Assist in the drafting and submission of property offers and manage transaction timelines.
• Conduct initial analysis of investment opportunities, summarizing findings for decision-making.
• Coordinate with brokers, attorneys, title companies, and other stakeholders during acquisitions and dispositions.
• Research market trends, property values, and demographic data to support investment decisions.
• Help manage due diligence tasks, including organizing inspections, appraisals, and environmental reviews.

Operations & Special Projects:

• Assist in the onboarding of new properties into the portfolio, ensuring all operational tasks are addressed.
• Manage vendor relationships, ensuring services are performed as agreed.
• Coordinate maintenance schedules, inspections, and repairs.
• Support ongoing compliance with local, state, and federal regulations.
• Handle special projects as assigned, such as process improvements or event planning.

Investor Relations:

• Schedule and coordinate investor meetings, both virtual and in-person.
• Assist with preparing and distributing quarterly investor distributions and updates.
• Maintain accurate records of investor communications, relationships, and commitments.
• Track deadlines for investor agreements, funding deadlines, and compliance requirements.
• Help draft investor presentations, newsletters, and other marketing materials.

Executive Assistance:

• Provide direct support to the owners, managing schedules, priorities, and communications.
• Schedule and coordinate meetings, including travel arrangements and itineraries.
• Organize and maintain shared drives, ensuring documents and files are easily accessible and well-organized.
• Assist with email and calendar management, prioritizing and flagging important communications.
• Prepare reports, presentations, and summaries for meetings or investor updates.

Property Management Support:

• Reconcile accounts and assist in preparing annual budgets, including assumptions and detailed reconciliations.
• Process and track payments, ensuring timely and accurate bill management.
• Coordinate lease renewals and documentation, ensuring all signatures and records are up-to-date.
• Address tenant inquiries and coordinate with property management teams for issue resolution.
• Track property performance metrics, including occupancy rates, NOI, and lease expirations.

Leasing & Tenant Relations:

• Assist with leasing activities, including drafting and reviewing lease agreements.
• Reach out to tenants to build and maintain positive tenant relationships.
• Coordinate tenant communications, such as lease renewals, updates, and notices.
• Schedule and organize property tours and coordinate with leasing agents or brokers as needed.
• Ensure timely responses to tenant requests and inquiries to maintain high tenant satisfaction.

Qualifications:

• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Experience in real estate, property management, or a related field is preferred but not required.
• Familiarity with property management software and financial reconciliation processes.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and cloud-based storage systems (e.g., Google Drive, Dropbox).
• Proactive, self-motivated, and able to work both independently and as part of a team.

Benefits:

• Competitive salary based on experience.
• Opportunity to work in a fast-paced and dynamic environment.
• Professional growth opportunities within the real estate industry.

This position offers a unique opportunity to work at the intersection of real estate investment, investor relations, property management, and executive support. If you’re passionate about real estate, highly organized, and eager to make an impact, we’d love to hear from you.

Job Type: Full-time

Pay: $60,067.00 - $68,852.00 per year

Benefits:

• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Breckenridge, CO 80424

Salary : $60,067 - $68,852