What are the responsibilities and job description for the Academic Program Specialist - Medical Education position at The Pennsylvania State University?
- CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
- CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
- If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Penn State College of Medicine, Department of Medical Education, in Hershey, PA, is seeking an Academic Program Specialist. The Academic Program Specialist for the Office of Medical Education plays a pivotal role in overseeing the operations of the clinical curriculum within the MD Program at the College of Medicine. This position is integral to supporting students engaged in clinical experiences both on-site and at affiliated partner locations. The role ensures the successful implementation of programs that contribute to student development, accreditation standards, and educational excellence, particularly in accelerated pathways, longitudinal integrated clerkships (LICs), and clinical electives.
The Academic Program Specialist is responsible for organizing curricular materials and activities, orienting practice sites and preceptors to student learning objectives, and supporting program evaluation and assessment. As part of the clinical curriculum design team, this individual fosters strong relationships with medical educators, clinical faculty, and LIC sites, while applying innovative solutions to enhance program delivery. The role requires independent judgment, effective communication across Penn State Health and College of Medicine systems, and a deep understanding of medical education processes and procedures.
Key Responsibilities:
- Collaborate with clinical faculty and key stakeholders to implement curriculum updates, teaching modalities, and competency-based objectives.
- Partner with the Director of Phase 3 UME-GME Transition to oversee Core Acting Internships, including:
- Mentoring Acting Internship Coordinators.
- Managing and evaluating the Phase 3 curriculum.
- Manage the Longitudinal Integrated Clerkships (LIC):
- Organize the LIC Meet & Greet recruitment event for prospective students.
- Oversee the LIC application process, including dissemination, collection, marketing, and interview coordination.
- Compile and distribute relevant documents to the LIC selection committee, conduct individual applicant meetings, and participate in the selection process.
- Oversee Accelerated Pathways:
- Lead and train 3 pathway coordinators through regular meetings.
- Collaborate with the Assistant Dean for Pathway Innovation on program development and design.
- Assist in student advising sessions alongside the Assistant Dean for Pathway Innovation.
- Plan and coordinate the Transition to Clerkships and Transition to Internship courses, ensuring effective simulation sessions and Objective Structured Clinical Examinations (OSCEs) for student preparation.
- Assist in the planning and coordination of the Clinical Education Partnership Retreat
- Support the Curriculum Leadership Team in bi-weekly meetings.
- Perform other duties as assigned.
Minimum Education
Minimum Experience
Equivalency
The following clearances must be successfully completed for this position:
- Pennsylvania State Police Criminal Background Check
- Pennsylvania Child Abuse History
- Federal Bureau of Investigation (FBI) Criminal Background Check
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion inall ofits forms.We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.
The salary range for this position, including all possible grades is:
$56,200.00 - $81,500.00Salary Structure - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster
PA State Labor Law Poster
Affirmative Action
Penn State Policies
Copyright Information
Hotlines
Salary : $56,200 - $81,500
