Records Management Manager - City of Birmingham

04/21/2025 Grade 25 Full time The City of Birmingham is seeking a highly qualified Records Management Manager to oversee the efficient management, maintenance, and security of records across various city departments, agencies, and public entities. The manager will ensure records are properly tracked, stored, and disposed of in compliance with federal, state, and local laws. Key responsibilities include developing and implementing records management policies, conducting training workshops, managing the secure handling and disposal of records, and overseeing the acquisition of necessary storage facilities and equipment. The role also involves supervising a team of records management staff, ensuring compliance with legal standards, and continuously improving records management practices. This position requires strong leadership, attention to detail, and expertise in records management and legal compliance. The City of Birmingham provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is listed below:

Birmingham: $57,012 - $88,462

• Driver's license.
• Certified Records Management (CRM) certification.
• Work experience writing bid specifications and managing bid compliance.
• Work experience assisting in the development and monitoring of a departmental operational budget (e.g. reviewing bid documents, entering and releasing requisitions, reviewing and approving expenditures).

• Driver's license.
• Bachelor's degree in Library Science, Business Administration, Public Administration, Records Management, Legal Studies or a related field of study from an accredited college or university.
• Work experience managing records, active and inactive, including the maintenance, storage and destruction of records.
• Work experience with records appraisal and compliance with a records retention schedule.
• Work experience writing bid specifications and managing bid compliance.
• Work experience assisting in the development and monitoring of a departmental operational budget (e.g. reviewing bid documents, entering and releasing requisitions, reviewing and approving expenditures).
• Work experience supervising subordinates performing tasks such as performance appraisal, setting goals and objectives, making hiring recommendations, assigning duties to subordinates, taking disciplinary action and/or recommendations, resolving employee conflict, training subordinates, etc.
• Willingness to pursue and demonstrate progress toward obtaining certification as Certified Records Manager within the first 9 months of employment.

• Directs and coordinates records management activities for the jurisdiction, various departments, and requesting agencies by processing incoming and outgoing record requests, resolving related issues, and ensuring timely and accurate delivery of records.
• Ensures proper storage of departmental records by electronically tracking documents, maintaining inventory databases, liaising with storage vendors, and overseeing compliance with records management policies and procedures.
• Manages the legal destruction of records by identifying records for disposal, gathering necessary documentation and signatures, completing official certificates of destruction, and adhering to records destruction protocols.
• Oversees the bidding process for acquiring records management storage facilities, scanning equipment, and related software.
• Contributes to the development of new systems, programs, policies, and procedures for the Records Management department.
• Supervises staff by assigning and distributing tasks, providing guidance on job duties, monitoring work progress, and offering feedback and training as needed.
• Prepares, monitors, and manages the departmental or organizational budget by reviewing spending trends, analyzing expenditure reports, and ensuring that costs stay within annual budget limits.

Job involves physical exertion required for sustained periods of light physical activity such as walking, standing, or bending. May involve regular lifting of items or objects weighing up to 50 lbs. Work is conducted almost exclusively indoors in an office, Police department and/or warehouse setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.