Bookkeeper/Office Manager

Bookkeeper/Office Manager

The Pettengill House, Inc. Nonprofit Social Service Agency

Amesbury, MA

30 hours a week (weekdays)

$26.00-28.00 an hour

Pettengill House, Inc. is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

We have immediate availability for a Bookkeeper/Office Manager

Are you ready to join a fabulous team of dedicated staff at a reputable agency? We offer the opportunity to make a difference in people's lives by working in a supportive environment with talented staff, and an emphasis on self-care! We value work-life balance…no weekends or nights!

The Pettengill House, Inc. is a nonprofit community-based social services agency that has been providing critical programs and services for the most vulnerable and at-risk members of the greater Newburyport communities, including Amesbury, Byfield, Groveland, Merrimac, Newbury, Newburyport, Rowley, Salisbury, and West Newbury, MA for 30 years.

The Pettengill House values its employees and offers the following benefits:

· Vacation and personal time

· Competitive pay rates and benefits

· Retirement contribution

· Supportive work environment

· Wellness opportunities

Primary Responsibilities of Bookkeeper:

· Record and classify financial transactions and grant classifications in QuickBooks Desktop

· Managed day-to-day financial transactions including accounts payable and receivable

· Oversee reconciliations for bank accounts, all agency accounts and transactions

· Provide monthly agency financial reports to the Executive Director and Treasurer

· Create and send invoices

· Prepare files for annual audit and work with CPA and Executive Director

• Prepare tax documents and ensure compliance with governmental accounting standards

· Provide budget development assistance to the executive director for the annual budget and grants

· Provide administrative support for grants and reports

· Post agency staff time worked and earned leave

Other Requirements:

· QuickBooks Certified

· Highly organized

· Ability to work independently and within a team

· Dependable and reliable

· Maintain confidentiality

Office Manager Responsibilities:

· Manage the agency's administrative records and filing system

· Acting secretary to executive director

· Acting agency receptionist

· Purchase agency program supplies

· Provide ongoing day-to-day administrative support of operations and systems

· Assist with annual mailings and reports as deemed necessary

· Maintain the donor database record system, process thank you letters, and reporting

· Order agency supplies

· Oversee agency technology needs

Other Requirements:

· Create a warm and welcoming experience engaging callers/clients, donors, and volunteers

• Commitment to our organizational vision, missions, and core operating values

· Proficient in basic computer skills

· Maintain confidentiality

Qualifications:

We require:

· QuickBooks Certified

· Valid Driver's license

· Motor vehicle in operating condition

· Travel as needed within the catchment area of the agency

Submit cover letter and resume to: Tiffany Nigro, Executive Director, Tnigro@pettengillhouse.org or The Pettengill House, Inc. Attn: Tiffany Nigro, 21 Water Street Suite 4A, Amesbury MA 01913.

Job Type: Full-time

Pay: $26.00 - $28.00 per hour

Expected hours: 30 per week

Benefits:

• Paid sick time
• Paid time off
• Paid training
• Retirement plan

Schedule:

• Monday to Friday

Work Location: In person

Salary : $26 - $28