Accounts Payable Coordinator

Our law firm client is looking to bring on an AP professional to join their team in Boston ASAP.

Any experience out of a law firm is highly preferred.

Responsibilities:

• Review vendor invoices and ensure proper coding and approvals for Canadian operations.
• Assist with expense report compliance for Canadian and US companies.
• Process electronic payables, troubleshoot errors, and maintain vendor records through a vendor portal.
• Conduct sanction checks for new vendors during onboarding.
• Identify and resolve duplicate activity in the system, communicating and preventing future issues.
• Investigate outstanding vendor checks and coordinate with vendors and internal teams to resolve.
• Manage the AP team inbox, address inquiries, and escalate urgent issues as needed.
• Process wire payments with proper backup and approvals, ensuring compliance before month-end.
• Support weekly check runs and handle special requests as required.
• Cross-train with team members for coverage during absences.
• Maintain organized accounts payable files.
• Suggest and assist in implementing technology-driven process improvements.

Qualifications:

• Bachelor’s degree in accounting or finance preferred.
• 2 years of AP experience, preferably in a law firm or professional services setting.
• Familiarity with Elite, Aderant, or similar financial systems.
• Experience with expense management tools like Chrome River, Concur, or Expensify.
• Proficiency in Office 365 (Word, Outlook, Excel, PowerPoint).

The Phoenix Group Advisors is an equal opportunity employer dedicated to fostering a diverse and inclusive workplace. We prohibit discrimination and harassment based on race, color, religion, gender, sexual orientation, gender identity, national origin, age, genetic information, disability, or veteran status. All employees and applicants are given equal opportunities.