What are the responsibilities and job description for the Legal Secretary position at The Phoenix Group?
Our client, a prestigious law firm, is seeking an IP/Trademark Legal Secretary to join their team!
RESPONSIBILITIES:
- Draft, prepare, and format correspondence, memos, and legal documents as instructed.
- Review, proofread, and edit legal documents to ensure accuracy and consistency.
- Conduct trademark investigations related to adverse parties and provide detailed findings.
- Communicate with clients and the trademark team regarding deadlines, filings, and case updates.
- Organize and maintain client files, ensuring proper transmission of physical documents to the records department.
- Develop spreadsheets and project trackers to monitor team assignments and client requests effectively.
- Collaborate with the docketing specialist to confirm deadlines are accurately calendared and met.
- Handle sensitive information with confidentiality while maintaining data accuracy and integrity.
- Perform conflicts checks using the electronic intake system and draft engagement letters as needed.
- Schedule and coordinate meetings, appointments, conferences, and travel arrangements for attorneys.
- Prepare and submit monthly expense reports on behalf of attorneys.
- Take on additional tasks or responsibilities as assigned to support the team.
QUALIFICATIONS:
- Minimum 3 years of experience as a legal secretary, specifically in trademark law
- Comprehensive understanding of trademark procedures, terminology, and concepts
- Proficiency in Federal court rules and civil procedures, including e-filing expertise
- Familiarity with Trademark Trial and Appeal Board (TTAB) filing procedures
- Demonstrated ability to manage a high-volume intellectual property workload
- Advanced skills in MS Office Suite and legal document management software
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
Salary : $85,000 - $105,000
