What are the responsibilities and job description for the Legal Secretary position at The Phoenix Group?
Our client, a prestigious law firm, is seeking a Legal Secretary to join their team in White Plains, NY!
Key Responsibilities:
- Prepare and format legal documents, gather supporting exhibits, proofread, and ensure appropriate redaction of materials.
- Familiarize with court rules and procedures to assist in filing court documents.
- E-file documents with the court system.
- Open new legal matters and maintain case files.
- Organize and manage documentation, ensuring proper indexing and storage on the network and in the file room.
- Retrieve court rulings and decisions using Westlaw.
- Draft cover letters for attorney billing submissions.
- Enter billing data into the firm's billing software system.
- Coordinate and schedule attorney conferences and depositions, while managing attorneys’ calendars.
- Handle vendor invoices, process check requests, and work with accounting to ensure timely payment.
Qualifications:
- At least 3 years of experience in litigation.
- Prior knowledge of litigation procedures, e-filing, and creating tables of authorities.
- Familiarity with the court procedures and rules of New York and New Jersey (both state and federal).
- Ability to collaborate effectively with other Legal Secretaries in supporting a team of attorneys.
- Willingness to take on new challenges and responsibilities.
- Strong organizational skills with the ability to thrive in a fast-paced environment.
- Proficient in Microsoft Office 2007 (Word, Outlook, Excel) and excellent typing abilities.
- Strong verbal and written communication skills.
- Notary Public certification required.
The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.
