What are the responsibilities and job description for the Senior Administrative Assistant position at The Port of Seattle?
Salary offers will be made within the posted range. Placement within the range will be determined based on your similar work experience. The Port considers work experience to be similar if the scope and level of responsibility of your prior positions match the job being offered.
As a Senior Administrative Assistant for the Engineering Department, you will define work priorities based upon requirements and manage department administrative support functions.
You will provide administrative support functions requiring expert level use of Port software solutions, regular interpretation of established policies and procedures, knowledge of department or program functions, security and confidentiality, and management of both internal and external resources.
You will serve as point of contact for incoming communications, including providing specific communications support for the Engineering directors.
You will lead Port-wide communications from Engineering as well as Engineering-wide internal communications, supporting strategic goals. This includes document preparation support for Engineering leadership.
You will provide technology coordinator duties including advanced SharePoint support.
You will serve as a lead for department on Port-wide responsibilities (e.g. records management, technology).
You will provide calendar management by scheduling meetings for division, department, program, or staff including external agencies, officials, or stakeholders. You will provide scheduling support for the Engineering directors.
You will manage and implement department-wide events. You will also coordinate travel arrangements that includes international or multi-destination travel and process related expense claims / reports.
You will serve as a department corporate purchase card (P-Card) user and approver by ensuring appropriate use and documentation, reviewing and approving transactions, validating reconciliation process, and other requirements as determined by Central Procurement Office (CPO).
You will provide contracting support by preparing draft documents, ensuring conformance with current CPO policies, submitting purchase requisitions, preparing invoices for payment, and tracking and monitoring contract status.
You will oversee the onboarding and offboarding of personnel per Port policies and serve as an authorized signer for badging for the department.
Who you are :
Experienced - You have four (4) years of experience providing administrative support to department leader(s) or team(s), including calendaring, travel arrangements, purchasing, budget management, and / or onboarding of new employees.
Desired - We hope you have a AA degree in business administration or accounting.
Committed to Equity - You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
Efficient Communicator - You possess effective verbal, written, and active listening communication skills. You can write concise, organized, and clear communications to internal and external customers.
Highly Organized - You have time management and organizational skills including prioritizing work and meeting deadlines.
Proficient - You have intermediate knowledge of basic accounting principles and procedures and advanced knowledge of general office practices and procedures. You have advanced knowledge of Microsoft Office Suite applications including the ability to create relatively complex presentations, documents, and correspondence.
Problem Solver - You possess critical thinking, problem-solving, and decision-making skills. You also have strong research, analysis, and reporting skills and can work independently with minimal supervision and provide leadership to others.
What else you need to know :
Work Schedule - Your normal work schedule will be Monday - Friday, 8 : 00 a.m. to 5 : 00 p.m. (40 hours per week).
Work Environment - This work will take place in a hybrid setting at Management's discretion.
Washington State Residency Requirement - Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.
Overtime Eligible - You are eligible for overtime pay in this role.
Why you'll love it here :
The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port's mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle's website. If the position is represented by a union, please refer to the " Collective Bargaining Agreement " or contact the appropriate Union Representative for specific information related to benefits and eligibility.
Healthcare - Medical, Dental, and Vision Care with options that work for you and your family.
Paid Vacation - Just about four weeks per year that increases with tenure to rest and rejuvenate.
Paid Sick Leave - At least one hour of sick leave for every 40 hours worked.
Holidays - More than ten days per year to celebrate with family and friends away from work.
Pension / Retirement Plans - A pension and additional savings plans to prepare for your future after the Port.
Getting to Work - From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid.
Parental Leave - Six weeks of paid leave to spend with new additions to your immediate family.
Development - From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.
Equity, Diversity, and Inclusion - The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees - regardless of race, gender, and other identities - succeed and reach their fullest potential.
Work-Life Balance - We provide the resources to help you create habits to be healthy and balanced.
Mission Driven - We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.
Keep a pulse on the job market with advanced job matching technology.
If your compensation planning software is too rigid to deploy winning incentive strategies, it’s time to find an adaptable solution.
Compensation Planning
Enhance your organization's compensation strategy with salary data sets that HR and team managers can use to pay your staff right.
Surveys & Data Sets
What is the career path for a Senior Administrative Assistant?
Sign up to receive alerts about other jobs on the Senior Administrative Assistant career path by checking the boxes next to the positions that interest you.
